Everett Gospel Mission 7/2/2021 (2)

nonexpendable personal property, the Agency agrees to execute security instruments and other documents that are necessary for the City, state, federal, or other funding agency to protect its interest in such property in accordance with Article 9A of the Uniform Commercial Code, as codified in Title 62A RCW, including, but not limited to, completion of UCC-1, UCC-2, and UCC-3 forms. The Agency also agrees to name the City (or funding agency) as lien holder(s) on certificates of title for all motor vehicles in accordance with Title 46 RCW, unless otherwise approved by the City. E. The Agency shall submit completed certificates of title and applicable UCC forms for equipment and fixtures to the City with the claim for reimbursement on which theyare claimed. The security interest shall be retained beyond the term of any Contract for the serviceable life of the property, beginning on the date of purchase, to ensure its continued use for the purpose intended. F. The Agency shall maintain records, perform inventories, and maintain control systems to prevent loss, damage, or theft of City property. The Agency shall be responsiblefor: 1. Performing an annual physical inventory of all nonexpendable personal property of the City in its possession or control and requiring such inventories of any Subagency that is in possession of such property provided under a Subcontract to any Contract, at the end of the Agency's fiscal year during any Contract; 2. Loss, damage and expenses, which result from negligence, willful misconduct, or lack of good faith on the part of the Agency or Subagencies or failure on the part of the Agency or Subagencies to maintain and administer the property in accordance with sound management practices; 3. Ensuring that the property will be returned to the City in like condition as furnished to or acquired by the Agency, reasonable wear and tear excepted; and 4. Notifying the City of loss, destruction, or damage to any City property and taking all reasonable steps to protect that property from further damage. G. The Agency and any Subagency shall surrender to the City all property of the City within thirty (30) calendar days after rescission, termination, cancellation, or expiration of this Agreement, or any Contract, unless otherwise mutually agreed between the Agency or Subagency and the City. H. City approval is required prior to all purchases of non-expendable personalproperty. XXX, PROCUREMENT STANDARDS Agencies under a cost reimbursement Contract must establish policies and procedures for all purchases of nonexpendable property with an acquisition cost in excess of $500 per unit unless stated differently in the specific terms of the Contract. The procurement system should include, but is not limited to, the following: A. A code or standard of conduct that shall govern the performance of its officers, employees, and/or agents engaged in the awarding of contracts using awarded Exhibit A City of Everett and Everett Gospel Mission Pallet Shelter Pilot Community Agreement Page 17 of 33