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Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s) <br /> If the Agency does not agree with the consultant's claim,the project manager shall prepare a summary <br /> for the Director of Public Works or Agency Engineer that included the following: <br /> • Copy of information supplied by the consultant regarding the claim; <br /> • Agency's summation of hours by classification for each firm that should be included in the claim; <br /> • Any correspondence that directed the consultant to perform the additional work; <br /> • Agency's summary of direct labor dollars, overhead costs,profit and reimbursable costs associated <br /> with the additional work; <br /> • Explanation regarding those areas in which the Agency does/does not agree with the consultant's <br /> claim(s); <br /> • Explanation to describe what has been instituted to preclude future consultant claim(s); and <br /> • Recommendations to resolve the claim. <br /> Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation <br /> The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove <br /> the claim, or portions thereof, which may include getting Agency Council or Commission approval(as <br /> appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain <br /> concurrence from WSDOT Local Programs and FHWA regarding final settlement of the claim. If the claim <br /> is not eligible for federal participation,payment will need to be from agency funds. <br /> Step 5 Informing Consultant of Decision Regarding the Claim <br /> The Director of Public Works or Agency Engineer shall notify(in writing)the consultant of their final <br /> decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) <br /> and rationale utilized for the decision. <br /> Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s) <br /> The agency shall write the supplement and/or new agreement and pay the consultant the amount <br /> of the claim. Inform the consultant that the final payment for the agreement is subject to audit. <br /> Agreement Number: LA-9863 <br /> Exhibit J-Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 01/01/2020 Page 2 of 2 <br />