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U.S. DEPARTMENT OF JUSTICE <br />OFFICE OF JUSTICE PROGRAMS <br />Approved: OMB No. 1121-0329 <br />Expires 12/31/2023 <br />17. Does the applicant entity's accounting system have the capability to <br />accurately track employees actual time spent performing work for each federal <br />award, and to accurately allocate charges for employee salaries and wages <br />for each federal award, and maintain records to support the actual time spent <br />and specific allocation of charges associated with each applicant employee? <br />)r Yes • No • Not Sure <br />18. Does the applicant entity's accounting system include budgetary controls <br />to preclude the applicant entity from incurring obligations or costs that exceed <br />the amount of funds available under a federal award (the total amount of the <br />award, as well as the amount available in each budget cost category)? <br />A Yes • No • Not Sure <br />19. Is applicant entity familiar with the "cost principles" that apply to recent <br />and future federal awards, including the general and specific principles set out <br />in 2 C.F.R Part 200? <br />A Yes • No 1 Not Sure <br />PROPERTY STANDARDS AND PROCUREMENT STANDARDS <br />20. Does the applicant entity's property management system(s) maintain the <br />following information on property purchased with federal award funds (1) a <br />description of the property; (2) an identification number; (3) the source of <br />funding for the property, including the award number; (4) who holds title; (5) <br />acquisition date; (6) acquisition cost; (7) federal share of the acquisition cost; <br />(8) location and condition of the property; (9) ultimate disposition information? <br />J Yes • No • Not Sure <br />21. Does the applicant entity maintain written policies and procedures for <br />procurement transactions that -- (1) are designed to avoid unnecessary or <br />duplicative purchases; (2) provide for analysis of lease versus purchase <br />alternatives; (3) set out a process for soliciting goods and services, and (4) <br />include standards of conduct that address conflicts of interest? <br />Yes IlNo liNot Sure <br />22. a) Are the applicant entity's procurement policies and procedures <br />designed to ensure that procurements are conducted in a manner that <br />provides full and open competition to the extent practicable, and to avoid <br />practices that restrict competition? <br />Yes 11 No )r Not Sure <br />22. b) Do the applicant entity's procurement policies and procedures require <br />documentation of the history of a procurement, including the rationale for the <br />method of procurement, selection of contract type, selection or rejection of <br />contractors, and basis for the contract price? <br />Yes )r No )r Not Sure <br />23. Does the applicant entity have written policies and procedures designed <br />to prevent the applicant entity from entering into a procurement contract <br />under a federal award with any entity or individual that is suspended or <br />debarred from such contracts, including provisions for checking the "Excluded <br />Parties List" system (www.sam.gov) for suspended or debarred sub -grantees <br />and contractors, prior to award? <br />Yes No )r Not Sure <br />TRAVEL POLICY <br />24. Does the applicant entity: <br />(a) maintain a standard travel policy? Yes • No <br />(b) adhere to the Federal Travel Regulation (FTR)? ] Yes • No <br />SUBRECIPIENT MANAGEMENT AND MONITORING <br />25. Does the applicant entity have written policies, procedures, and/or <br />guidance designed to ensure that any subawards made by the applicant <br />entity under a federal award -- (1) clearly document applicable federal <br />requirements, (2) are appropriately monitored by the applicant, and (3) <br />comply with the requirements in 2 CFR Part 200 (see 2 CFR 200.331)? <br />11 Yes )r No Jr Not Sure <br />i N/A - Applicant does not make <br />subawards under any OJP <br />awards <br />Page 3 of 4 <br />