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INSTRUCTIONS FOR SIGNATURE AUTHORIZATION FORM <br /> This form identifies the persons who have the authority to sign contracts, amendments, <br /> and requests for reimbursement. It is required for the management of your contract with <br /> the Military Department (MD). Please complete all sections. One copy with original <br /> signatures is to be sent to MD with the signed contract, and the other should be kept with <br /> your copy of the contract. <br /> When a request for reimbursement is received, the signature is checked to verify that it <br /> matches the signature on file. The payment can be delayed if the request is <br /> presented without the proper signature. It is important that the signatures in MD's files <br /> are current. Changes in staffing or responsibilities will require a new signature <br /> authorization form. <br /> 1. Authorizing Authority. Generally, the person(s) signing in this box heads <br /> the governing body of the organization, such as the board chair or mayor. In <br /> some cases, the chief executive officer may have been delegated this <br /> authority. <br /> 2. Authorized to Sign Contracts/Contract Amendments. The person(s) with <br /> this authority should sign in this space. Usually, it is the county <br /> commissioner, mayor, executive director, city clerk, etc. <br /> 3. Authorized to Sign Requests for Reimbursement. Often the executive <br /> director, city clerk, treasurer, or administrative assistant have this authority. <br /> It is advisable to have more than one person authorized to sign <br /> reimbursement requests. This will help prevent delays in processing a <br /> request if one person is temporarily unavailable. <br /> If you have any questions regarding this form or to request new forms, please call your <br /> MD Program Manager. <br /> { <br />