2021/10/13 Council Agenda Packet

If a public records request is made for the information that the Applicant has marked as "Proprietary Information," COMMERCE will notify the Applicant of the request and of the date that the records will be released to the requester unless the Applicant obtains a court order enjoining that disclosure. If the Applicant fails to obtain the court order enjoining disclosure, COMMERCE will release the requested information on the date specified. If an Applicant obtains a court order from a court of competent jurisdiction enjoining disclosure pursuant to Chapter 42.56 RCW, or other state or federal law that provides for nondisclosure, COMMERCE shall maintain the confidentiality of the Applicants information per the court order. A charge will be made for copying and shipping, as outlined in RCW 42.56. No fee shall be charged for inspection of contract files, but twenty-four (24) hours' notice to the RFP Coordinator is required. All requests for information should be directed to the RFP Coordinator. 2.6 REVISIONS TO THE RFP In the event it becomes necessary to revise any part of this RFP, addenda will be published on the Agency page, located at https://www.commerce.wa.gov/serving-communities/public-safety/ For this purpose, the published questions and answers and any other pertinent information shall be provided as an addendum to the RFP and will be also placed on the Agency page. Interested applicants are responsible for checking the Agency page for any amendments prior to submitting an application. COMMERCE also reserves the right to cancel or to reissue the RFP in whole or in part, prior to execution of a contract. 2.7 ACCEPTANCE PERIOD Proposals must provide 60 days for acceptance by COMMERCE from the due date for receipt of proposals. 2.8 COMPLAINT PROCESS Applicants may submit a complaint to COMMERCE based on any of following: a) The solicitation unnecessarily restricts competition; b) The solicitation evaluation or scoring process is unfair; or c) The solicitation requirements are inadequate or insufficient to prepare a response. A complaint may be submitted to COMMERCE at any time prior to 5 days before the proposal due date. The complaint must meet the following requirements: a) The complaint must be in writing; b) The complaint must be sent to the RFP coordinator in a timely manner; c) The complaint should clearly articulate the basis for the complaint; and d) The complaint should include a proposed remedy. The RFP coordinator will respond to the complaint in writing. The Director of COMMERCE will be notified of all complaints and will be provided a copy of COMMERCE'S response. The complaint may not be raised again during the protest period. COMMERCE'S action or inaction in response to the complaint will be final. There will be no appeal process. COMMERCE RFP No.19-31440-1 Page 8 of 18