2021/10/27 Council Agenda Packet

2.8. Issue Job Order: Once City is satisfied with the Price Proposal and related documents, and decides to move forward with the project, City is then responsible for the issuance of a job order (which may be in the form of a purchase order) to the selected JOC Contractor. 2.9. Construction Management: During construction, City's project managers will follow its standard internal policies and procedures for construction management and site inspections, including coordinating any required code inspections. When unforeseen conditions arise or City desires to change the Detailed Scope of Work, a supplemental Job Order is developed in the same manner as the original Job Order. 3. TIER 3 OPTIONAL JOC GORDIAN SERVICES: On a project -by -project basis, Gordian shall provide Tier 3 Optional Services (also referred to as Project Management Services) to City, at City's sole discretion. Upon request, Gordian will provide the following Project Management Services: 3.1. Preconstruction — Gordian's project manager will assist City in determining whether professional design services are required and conduct a pre -construction meeting with the City's representative(s), the JOC contractor and, if applicable, the architect or engineer to review the basic project parameters and funding. Where design services are required, the project manager will work with the architects or engineers to coordinate necessary studies and design standards and deliver plans and specifications that maximize the benefits of JOC for each City project. Next, the project manager will coordinate and share any preconstruction information with City, the JOC contractor and other appropriate parties, and will assist in the coordination of the JOC contractor obtaining the necessary permits. 3.2. Site Visit — During construction, Gordian's project manager will monitor the JOC contractor's work in -progress, manage the JOC contractor's compliance with the approved safety plan and complete a report for each site visit. 3.3. Communication — Gordian's project manager will provide weekly construction status reports to City, conduct project progress meetings with the JOC contractor and staff on a periodic basis, and coordinate any required technical and code inspections. 3.4. Supplemental Job Orders — In the event there are unforeseen conditions or City requests changes to the Detailed Scope of Work after construction has begun, Gordian's project manager will analyze and process a supplemental Job Order by utilizing the procedures to develop the initial Job Order. 3.5. Approvals — Gordian's project manager will review and recommend for approval, or direct necessary revisions to, the JOC contractor's applications for payment and obtain City's approval of the work. Final acceptance of the work will be the responsibility of City. Technical and code inspections will be the responsibility of the appropriate inspection agencies. 3.6. Project Close-out — As the fmal step in the process, Gordian's project manager will enter all Job Order related information into the JOC IMS and collect any required as-builts, warranties and OEMs from the JOC contractor. 4. OPTIONAL CONSTRUCTION COST ESTIMIATING: 4.1. When requested by the City, Consultant will be responsible for providing Estimating Services for each Job Order as described below: 4.1.1. Work with owner to gather historical and existing site -specific documentation. 4.1.2. Arrange a site visit with owner personnel to explore and document scope requirements 4.1.3. Establish a scope and quantity line -item estimate based on current CTC contract terms at a Factor of 1.000. Gordian Group, Inc. Professional Services Agreement (2021)