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`EVERETT <br />City Council Agenda Item Cover Sheet <br />Project title: Authorize the Mayor to sign a Professional Services Agreement with The Gordian Group for Job Order <br />Contracting Services <br />Council Bill # interoffice use <br />Agenda dates requested: <br />October 27, 2021 <br />Briefing <br />Proposed action <br />Consent X <br />Action <br />Ordinance <br />Public hearing <br />Yes <br />X No <br />Budget amendment: <br />Yes X No <br />PowerPoint presentation: <br />Yes X No <br />Attachments: <br />Contract <br />Department(s) involved: <br />Procurement <br />Contact person: <br />Theresa Bauccio-Teschlog <br />Phone number: <br />(425) 257-8901 <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br />Department head <br />Administration <br />Council President <br />Project: Professional Services Agreement 2 with The Gordian Group Inc. <br />Partner/Supplier: The Gordian Group Inc <br />Location: Various <br />Preceding action: Previous council /committee <br />Fund: Various <br />Fiscal summary statement: <br />The total compensation to Gordian will not exceed $350,000. The $350,000 in compensation is <br />based on an estimated use of the program of $7 million annually. <br />Project summary statement: <br />RCW 39.10.420 authorizes the City to establish JOB Order Contracting (JOC) to reduce the total <br />lead-time and cost for construction of Public Works projects for repair and renovation of public <br />facilities. JOC uses a competitive process to select up to three general contractors to oversee the <br />completion of smaller projects at established unit pricing. <br />The Gordian Group Inc. assists the City with JOC by providing its proprietary software and <br />professional consulting services. Compensation is paid as a maximum 5% fee for each project <br />using JOC. The fee consists of 3.05% for job development services and 1.95% for a Job Order <br />contracting system license fee. <br />The contract also allows for optional services. If the City elects to have Gordian act as the City's <br />Project Manager, then the fee would increase from 5.0% to 10.95% as the service would add an <br />additional 5.95%. This additional service is included only for potential emergency situations if the <br />City does not have staff available to manage projects. Additionally, the contract includes optional <br />cost -estimating services for $130.00 per hour. This service is beneficial when the City would like <br />a rough order of magnitude cost for future projects. <br />Recommendation (exact action requested of Council): <br />Authorize the Mayor to sign a Professional Services Agreement with The Gordian Group Inc. for <br />Job Order Contracting Services in the estimated annual amount of $350,000 for three years, with <br />two -one-year extensions. <br />