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unless otherwise approved in writing by the City. The District will provide the City <br />documentation reasonably acceptable to the City for each purchase prior to reimbursement. <br />4.2 District Responsibility for Purchased Items. The District is solely responsible for <br />all items purchased with the Grant funding under this Agreement, including without limitation the <br />maintenance, operation and insurance for all drones and other purchased items. <br />4.3 Project Cost Overruns. If Project costs incurred by the District exceed $47,393.00, <br />those excess costs will be the responsibility of the District. <br />4.4 Reimbursement Deadline. All eligible Grant expenses must be incurred by District <br />no later than May 31, 2022. The deadline for final reimbursement invoice from the District is also <br />May 31, 2022. <br />4.5 Project Report. Within 90 days after the District has received the complete <br />reimbursement under this Agreement, the District will provide the City with a completed project <br />report that will include the following: <br />o Written narrative outlining steps taken <br />o Pictures of purchased items and/or training <br />o Code on report: Q4 2020 14.2 <br />5. General Provisions <br />5.1 Record Retention. Each Party following completion of the Project shall maintain <br />accurate records related to the Project for a period equal to the minimum required pursuant to either <br />state or federal requirements, whichever is applicable. <br />5.2 Independent Contractor. Each Party will perform all work and services under this <br />Agreement as an independent contractor and not as an agent, employee, or servant of the other <br />party. Each Party has the express right to direct and control its own activities in providing the <br />agreed work and services in accordance with the terms and conditions of this Agreement. <br />6. Insurance <br />Each Party shall maintain its own insurance and/or self-insurance for its liabilities from <br />damage to property and or injuries to persons arising out of its activities associated with this <br />Agreement as it deems reasonably appropriate and prudent. <br />7. Compliance with Laws and Grant Requirements <br />In the performance of its obligations under this Agreement, each Party shall comply with <br />all applicable federal, state, and local laws, rules and regulations and shall comply with all Grant <br />requirements. <br />8. Notices <br />3 <br />