2021/12/01 Council Agenda Packet

`EVERETT City Council Agenda Item Cover Sheet Project title: Professional Services Agreements for On -Call Geotechnical Engineering Services Council Bill # Agenda dates requested: 12/01/21 Briefing Proposed action Consent X Action Ordinance Public hearing Yes x No Budget amendment: Yes x No PowerPoint presentation: Yes x No Attachments: Proposed Agreements Department(s) involved: Public Works Contact person: Randy Loveless Phone number: 425-257-8825 Email: rloveless@everettwa.gov Initialed by: Department head Administration Council President Consideration: Professional Service Agreements for On -Call Geotechnical Engineering Project: On -Call Geotechnical Engineering Services Partner/Supplier: Multiple Geotechnical Engineering Firms Location: N/A Preceding action: N/A Fund: Multiple Funds Fiscal summary statement: Individual agreements are limited to $250,000 over the life of the proposed agreements, which expire on December 31, 2023. The funding for each individual project (task order) assigned under this agreement is the responsibility of the assigning department, and the cost will be charged to the appropriate project budget or GL code and become a cost of the project requiring the service. Project summary statement: The Public Works Department routinely has need to engage the services of Geotechnical Engineering firms for projects of various types. By maintaining a Geotechnical Engineering services on -call roster, Staff will have the ability to engage with selected firms for projects that warrant this approach. Contracting for each individual project is often not the most efficient nor effective approach, particularly for smaller projects or in emergent or exigent circumstances. Though the on -call roster will be primarily used by Public Works, other City departments will be able to access the roster by coordinating with the Public Works Project Manager handling the agreements. Geotechnical Engineering firms were selected from the Municipal Research and Services (MRSC) roster through a competitive process utilizing qualifications statements and performance data posted to MRSC roster. The selected firms were deemed by an evaluation committee to be the most highly qualified to provide the services required for the anticipated scope of work. The selected firms are GeoEngineers, Haley -Aldrich (a division of Hart Crowser), and HWA Geosciences. HWA Geosciences is certified as both a Disadvantaged Business Enterprise and a Minority/Women-owned Business Enterprise in the State of Washington. Recommendation (exact action requested of Council): Authorize the Mayor to sign the Professional Service Agreements for on -call Geotechnical Engineering Services.