US Department of Veterans Affairs 11/3/2021

MEMORANDUM OF UNDERSTANDING BETWEEN THE DEPARTMENT OF VETERANS AFFAIRS AND City of Everett VA-ONCE (VA ONline Certification of Enrollment) Electronic Transfer of Enrollment Information by Educational Institutions to the Department of Veterans Affairs I. PURPOSE This is an agreement between the Department of Veterans Affairs,hereinafter referred to as VA, and City of Everett , hereinafter referred to as the institution.The purpose of this agreement is to establish an alternative procedure for the institution to use to make certifications to VA of enrollments and changes in enrollments of students of the institution who seek to receive benefits under educational assistance programs administered by VA. Under current procedures,a majority of institutions use the VACERT program to electronically transmit enrollment information to VA. The other institutions prepare such certifications in written form,the institution's certifying official signs them,and presents them to VA in that form. The alternative procedure authorized under this agreement permits the institution to use an Internet program known as VA-ONCE,to submit the certifications solely by electronic means. II,AGREEMENTS BY VA VA agrees to accept,instead of certifications made on printed forms prescribed by VA for that purpose or certifications generated by the VACERT program,certifications created by the institution using the VA-ONCE program in the form of electronic certification documents or written computer- generated documents signed by the institution's certifying official(s).VA also agrees to maintain the history file of enrollment activity on its VA-ONCE server. III. OBLIGATIONS AND AGREEMENTS OF INSTITUTION The institution,by executing this agreement and in consideration of the agreement of VA to accept the alternative VA-ONCE generated written or electronic documents submitted by the institution, agrees to comply with all applicable laws, regulations, and VA requirements pertaining to certifications of enrollments and notices of change in student status, even though the provisions of those laws,regulations,or requirements do not appear on the certifications created by the VA-ONCE program. The institution acknowledges that by using the VA-ONCE program it is subject to all the duties and liabilities pertaining to educational institutions found in 38 U.S.C. sections 3684 and 3685;38 CFR sections 21.4203,21.4209,21.7156, 21.7307,21.7656, 21.7807, and 21.5200; all certifications applicable to the institution certifying on comparably prescribed VA forms otherwise in use at the time of the certifications; and any other provisions of law or regulations that apply. The institution certifies that it has appropriate resources, including hardware,software, and staff,to effectively use the VA-ONCE program instead of traditional certification procedures. The