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2. "Electronic record" means a contract, agreement, policy, or other record created, <br />generated, sent, communicated, received, or stored by electronic means. <br />3. "Instrument of payment" means a check, draft, warrant or order for the payment, <br />delivery, or transfer of funds. <br />4. "Digital signature" means an electronic signature that is a transformation of a message <br />using an asymmetric cryptosystem such that a person who has the initial message and the signer's public <br />key can accurately determine whether the: <br />a. Transformation was created using the private key that corresponds to the signer's public <br />key; and <br />b. Initial message has been altered since the transformation was made. <br />One example of digital signatures is when both parties to a party sign a contract by AdobeSign or DocuSign. <br />5. "Electronic signature" means an electronic sound, symbol, or process attached to or <br />logically associated with a contract or other record and executed or adopted by a person with the intent <br />to sign the record. <br />6. "Facsimile signature" means a reproduction of a wet signature by engraving, imprinting, <br />stamping or other means of the manual signature of an authorized officer. <br />7. "Wet signature" means a signature created when a person physically marks a document <br />with the intent to sign the record. <br />8. "Record" means information that is inscribed on a tangible medium or that is stored in an <br />electronic or other medium and is retrievable in perceivable form, except as otherwise defined for the <br />purpose of state or local agency record retention, preservation, or disclosure. <br />9. "Software Solution" means the City's adopted electronic signature platform. <br />V. Policy <br />1. The City encourages electronic transactions and the use of electronic signatures and <br />recognizes electronic signatures as legally binding and equivalent in force and effect as a wet signature. <br />2. With the exception of documents related to conveyances of real property or that must be <br />filed of record with an auditor's office (unless determined otherwise by the Office of the City Attorney), <br />the City Council authorizes originally signed documents (i.e. documents with wet signatures) to be <br />transmitted by facsimile or via PDF e-mail, which shall be deemed valid execution of the document for its <br />intended purposes. <br />3. The City Council authorizes the use of the Adobe Sign electronic platform, DocuSign <br />electronic platform or any alternative or future replacement of such platform in compliance with this <br />Policy, to affix electronic signatures to City records. Other forms of electronic signatures are acceptable, <br />provided that the electronic signatures comply with applicable statutes as appropriate, including, but not <br />limited to the Electronic Signatures in Global and National Commerce Act, and the Washington Uniform <br />