Resolution 7733 - Laserfiche WebLink

2. "Electronic record" means a contract, agreement, policy, or other record created, generated,sent,communicated, received,or stored by electronic means. 3. "Instrument of payment" means a check, draft, warrant or order for the payment, delivery,or transfer of funds. 4. "Digital signature" means an electronic signature that is a transformation of a message using an asymmetric cryptosystem such that a person who has the initial message and the signer's public key can accurately determine whether the: a. Transformation was created using the private key that corresponds to the signer's public key; and b. Initial message has been altered since the transformation was made. One example of digital signatures is when both parties to a party sign a contract by AdobeSign or DocuSign. 5. "Electronic signature" means an electronic sound, symbol, or process attached to or logically associated with a contract or other record and executed or adopted by a person with the intent to sign the record. 6. "Facsimile signature" means a reproduction of a wet signature by engraving, imprinting, stamping or other means of the manual signature of an authorized officer. 7. "Wet signature" means a signature created when a person physically marks a document with the intent to sign the record. 8. "Record" means information that is inscribed on a tangible medium or that is stored in an electronic or other medium and is retrievable in perceivable form, except as otherwise defined for the purpose of state or local agency record retention, preservation,or disclosure. 9. "Software Solution" means the City's adopted electronic signature platform. V. Policy 1. The City encourages electronic transactions and the use of electronic signatures and recognizes electronic signatures as legally binding and equivalent in force and effect as a wet signature. 2. With the exception of documents related to conveyances of real property or that must be filed of record with an auditor's office (unless determined otherwise by the Office of the City Attorney), the City Council authorizes originally signed documents (i.e. documents with wet signatures) to be, transmitted by facsimile or via PDF e-mail, which shall be deemed valid execution of the document for its intended purposes. 3. The City Council authorizes the use of the Adobe Sign electronic platform, DocuSign electronic platform or any alternative or future replacement of such platform in compliance with this Policy, to affix electronic signatures to City records. Other forms of electronic signatures are acceptable, provided that the electronic signatures comply with applicable statutes as appropriate, including, but not