Resolution 7733 - Laserfiche WebLink

e. Provide for validation of incoming electronic signatures. 2. The Information Technology department, with approval by the Mayor or designee, may modify technical standards for electronically transmitted signatures and manual facsimile signatures. 3. The Information Technology department, with approval by the Mayor or designee, may modify the chosen software solution for electronic and digital signatures. VII. Work Rules 1. The following types of documents may be signed electronically, unless a wet signature is otherwise required by law: a. Minutes of the City Council or any Council Committee Meetings b. All contracts c. Ordinances and resolutions d. Engineering and building plans, approvals, and permits e. Any other document or record approved for electronic signature by the relevant department director and the Information Technology department 2. If a Designee has been duly authorized in accordance with this Policy,the Designee may sign City documents electronically if such an option is available, provided the following: a. The electronic signature utilized by the City employee in connection with the electronic signature is a method approved as specified under"Technical Standards"; b. The electronic signature is that of the City employee electronically signing the document, as set forth in this Policy; c. The electronic signature is not expired when the authorized City employee signs the document digitally; and d. The City employee does not provide information they know to be untrue. 3. City officials and employees may use a facsimile signature for instruments of payment in accordance with Chapter 39.62 RCW when authorized by the Finance Director. 4. If an electronic signature is used for interstate transactions or for documents required by the US Federal Government,the electronic signature shall comply with the requirements of the Electronic Signatures in Global and National Commerce Act. 5. If a City employee is authorized to be a notary and undertakes the requirements to become an electronic notary pursuant to WAC 308-30, then that City employee may perform electronic notarization. 6. If an electronic or other signature is determined to have been not in conformity with this policy,the City may later in writing ratify that signature, in which case the prior signature will be deemed for all purposes to have been always fully effective.