2022/01/05 Council Minutes - Laserfiche WebLink

January 5, 2022 Mayor Franklin provided background on the Chief Administrative Assistant position. She noted that while she chose not to fill this position in her administration, it still exists and was included in the guidelines so that it would be available should a future mayor choose to make that delegation. Assistant City Attorney Tim Benedict spoke on the guidelines and that they are based on the City Charter. He noted that in some cases it may be useful for the Mayor to delegate the authority to sign certain agreements to department heads or Chief Administrative Assistant in accordance with guidelines established by City Council. Council Member Vogeli had questions regarding who signs contracts and the process. Assistant City Attorney Tim Benedict reviewed the process and stated that the Mayor and the Mayor Pro Tern are the individuals who are currently authorized to sign. Council Member Vogeli had additional questions regarding the Chief Administrative Assistant role and requested an amendment to remove the title. President Stonecipher agreed with other council members in supporting electronic signatures. She also discussed concerns with expanding signature authority and potential issues that may arise from the signing authorities given within the Execution of Contracts Resolution. Council Member Tuohy indicated her support of electronic signatures, but agreed with President Stonecipher and other council members regarding signing authority issues that could occur. Council Member Fosse had questions regarding the number of copies that are created for each contract and if these Resolutions would help reduce the amount of paper used in the process. Mayor Franklin said that staff is working on it and she is hopeful that moving to electronic signatures will reduce the number of paper copies generated. 7