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Empower 3/9/2022
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Empower 3/9/2022
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Entry Properties
Last modified
3/25/2022 10:04:30 AM
Creation date
3/25/2022 10:02:40 AM
Metadata
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Contracts
Contractor's Name
Empower
Approval Date
3/9/2022
Council Approval Date
2/16/2022
Department
Human Resources
Department Project Manager
Kandy Bartlett
Subject / Project Title
Administrative Services for 457(b) Plan
Tracking Number
0000842
Total Compensation
$0.00
Contract Type
Agreement
Retention Period
6 Years Then Destroy
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Managed Account Service <br /> Under the MA service,participant/account holder assets in the investment options are monitored,rebalanced and reallocated <br /> on a periodic(approximately quarterly)basis by AAG, based on Morningstar Investment Management's software program.On <br /> an annual basis, based on the individual's birth date,those enrolled in the MA service will receive an Annual Kit containing an <br /> account update and forecast statement. Morningstar Investment Management updates the capital market assumptions <br /> underlying their methodology used to construct the asset classes, at least annually, then makes changes to the portfolio <br /> allocations,as necessary.The portfolios are also monitored on a regular basis on current portfolio allocations and adjustments <br /> are made as necessary. <br /> Reporting to Clients <br /> Participants/account holders enrolled in the MA service receive a MA Welcome Kit shortly after enrollment and an account <br /> update at least annually. Participants/account holders enrolled in OA can review their accounts and generate their own reports <br /> at any time. Individuals are encouraged to update significant changes to their personal information or make changes to <br /> investment options online, or via the appropriate toll-free customer service number. In addition, all individuals receiving <br /> Services are provided quarterly account statements generated by the plan's recordkeeper. <br /> Item 14—Client Referrals and Other Compensation <br /> AAG does not pay cash or other compensation to outside solicitors for referrals to the Empower Premier IRA. <br /> AAG may pay cash compensation or referral fees to unaffiliated firms for soliciting and referring plan sponsors and their <br /> participants to enroll in AAG's Services. Any compensation paid by AAG for solicitation activities is pursuant to a written <br /> agreement and is paid in compliance with applicable law. <br /> AAG has authorized GWFS, an affiliate of AAG, and its licensed agents and registered representatives who are Empower <br /> Retirement employees (collectively referred to as "Agents") to solicit, refer and market AAG's services. In addition to their <br /> salary,Agents may earn bonus compensation based upon engaging plan sponsors to offer AAG's services. Other Agents and <br /> AAG representatives may be indirectly compensated through bonus compensation, in addition to their salary, for <br /> communication, education and/or assisting participants to enroll in AAG's Services. Compensation paid to Agents or AAG <br /> representatives does not increase the fees paid by the plan,plan sponsor,participants and/or account holders. <br /> Agents and AAG representatives' individual performance goals and their related incentive compensation is based on a <br /> combination of factors including the number and quality of customer engagements during the measurement period and the <br /> amount of customer assets retained as result of the engagements. The rate of incentive compensation considers the total <br /> amount of retained or accumulated assets,compared with the monthly asset goal,as determined by AAG on a periodic basis. <br /> The asset goal is generally set on an annual basis and may differ by product or account type. Additional factors include certain <br /> qualitative factors,such as leadership,teamwork,client experience,quality and efficiency of client interactions,and adherence <br /> to corporate policies and regulatory standards. <br /> Item 15-Custody <br /> AAG does not maintain actual custody of its clients'cash,bank accounts,or securities.Pursuant to Rule 206(4)-2 of the Advisers <br /> Act as amended,AAG is deemed to have constructive custody with respect to certain client funds and securities.This is because <br /> an affiliated party is the custodian and directed or discretionary trustee of certain retirement plan accounts. In addition to <br /> annual audits,these accounts,are subject to surprise custody verifications by an independent public accountant each year,as <br /> required by Rule 206(4)-2. If applicable, AAG's clients receive periodic account statements (at least quarterly) from their <br /> custodian and should carefully review these statements.Certain clients may have assets held by unaffiliated custodians. <br /> item 16—Investment Discretion <br /> AAG provides discretionary investment management services for those plan participants/account holders who enroll and <br /> participate in the MA service;AAG does not offer or engage in discretionary investment services for either OIG or OA. <br /> The MA service is a professional,flexible asset management program that utilizes data from the methodologies and proprietary <br /> software program developed and employed by its IFE, Morningstar Investment Management.To provide the MA service to <br /> plan participants and IRA holders, AAG retains discretionary authority over the allocation of available investment options <br /> 18 <br />
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