WA ST Department of Revenue 3/11/2022

DOR Contract No. K2052 1) Degauss; 2) Incinerate; or 3) Crosscut shredding C. Server, workstation, or laptop hard drives or similar media 1) For mechanical hard drives, use a "wipe" utility which will overwrite the data at least three (3) times using either random or single character data; 2) For solid state hard drives, use a "secure erase" utility that resets all cells to zero; 3) Degauss sufficiently to ensure that the data cannot be reconstructed; or 4) Physically destroy disk(s) D. Portable media 1) For mechanical hard drives, use a "wipe" utility which will overwrite the data at least three (3) times using either random or single character data; 2) For solid state hard drives and devices, use a "secure erase" utility that resets all cells to zero; 3) Degauss sufficiently to ensure that the data cannot be reconstructed; 4) Physically destroy disk(s) or devices; or 5) For SmartPhones and similar small portable devices use one of the following: a. If the devices are encrypted and secured with a complex password,the data is considered destroyed. Before disposal or reissue of the device, make sure the data is encrypted and then reset the device to original or new condition; or b. If a Mobile Device Management (MDM) solution for the device exists, enable the remote wipe command to destroy the data. E. Cloud Storage Use the cloud provider's procedures to permanently delete the files and folders. XIX. Not a Service Agreement Neither party is obligated to provide services or is entitled to compensation under this Agreement. XX. Term and Termination This Agreement is effective on the date of the last signature of the parties and will remain in effect for five (5) years. The parties may enter into five (5) year extensions thereafter. Either party may terminate this Agreement at any time for any reason on fifteen (15) days written notice to the other party. CITY DATA SHARING AGREEMENT Page 10