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1- EVERETT <br />Project title: <br />Award and Authorize Purchase of Four Ford Vehicles with Clary Longview LLC dba Bud Clary <br />Ford/Hyundai from Washington State Department of Enterprise Services Contract #05916/COE <br />#2018-117 <br />City Council Agenda Item Cover Sheet <br />Council Bill # interoffice use <br />Agenda dates requested: <br />March 30, 2022 <br />Briefing <br />Proposed action <br />Consent x <br />Action <br />Ordinance <br />Public hearing <br />Yes <br />x No <br />Budget amendment: <br />Yes x No <br />PowerPoint presentation: <br />Yes x No <br />Attachments: <br />Contract <br />Department(s) involved: <br />Procurement & Motor <br />Vehicle Division <br />Contact person: <br />Theresa Bauccio-Teschlog <br />Phone number: <br />425-257-8901 <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br />Department head <br />Administration <br />Council President <br />Project: Washington State Department of Enterprise Services #05916/COE #2018- <br />117 <br />Partner/Supplier: Clary Longview LLC dba Bud Clary Ford/Hyundai <br />Location: N/A <br />Preceding action: 2022 Vehicle and Equipment Replacement Budget Adoption <br />Fund: Various <br />Fiscal summary statement: <br />Funds used to purchase Ford vehicles from Clary Longview LLC are from various <br />departments and project budgets. <br />The City has spent over $250,000 on this contract year-to-date on prior vehicle <br />purchases. In compliance with the Procurement Policy, this purchase and any additional <br />purchases from this contract will be brought before Council for award. <br />Due to supply chain challenges, the cut-off date set by Ford is 3/31/2022. Therefore, the <br />authorization to purchase the vehicles is time sensitive. <br />Project summary statement: <br />The attached vehicle chart provides details on the requested vehicles and additional <br />justification. <br />These vehicles are available for purchase from Cary Longview LLC dba Bud Clary <br />Ford/Hyundai, located in Longview, Washington, through the Washington State <br />Department of Enterprise Services competitively bid contract #05916/COE #2018-117. <br />Vehicles must be purchased from the Longview dealership in order for the City to use <br />the Washington State contract. <br />The City has an Interlocal Agreement with Washington State Department of Enterprise <br />Services that allows for purchases from its competitively awarded contracts in lieu of <br />soliciting bids on our own. <br />Recommendation (exact action requested of Council): <br />Award and authorize the purchase of four Ford vehicles with Clary Longview LLC dba <br />Bud Clary Ford/Hyundai from Washington State Department of Enterprise Services <br />Contract #05916/COE #2018-117. <br />