2022/04/27 Council Agenda Packet

`EVERETT Project title: Reservoir 3 Structural Improvements; Amendment 1 to Professional Services Agreement with Brown & Caldwell City Council Agenda Item Cover Sheet Council Bill # Agenda dates requested: April 27, 2022 Briefing Proposed action Consent X Action Ordinance Public hearing Yes No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Amendment Department(s) involved: Public Works Contact person: Randy Loveless Phone number: 425-257-8825 Email: rioveless@everettwa.gov Initialed by: 2 LS Department head Administration Council President Consideration: Amendment to Professional Services Agreement Project: Reservoir 3 Structural Improvements Partner/Supplier: Brown and Caldwell Location: Reservoir #3, 6107 Berkshire Rd. Preceding action: Professional Services Agreement, 7/08/2020 Fund: 336 - Water and Sewer System Improvements Fiscal summary statement: The total cost of this agreement will be charged to Fund 336, Program 016 as established by Ordinance No. 3815-21. Project summary statement: Reservoir 3 is a critical component of the City's water distribution system. The 20- million-gallon reservoir serves as a primary distribution hub serving Alderwood Water, the City's Evergreen Pump Station, and many local customers in South Everett. The concrete structure covering Reservoir 3, which was built in the 1980s, needs structural repairs. Due to the nature and extents of the damage and the need to minimize the downtime of the reservoir during construction of the repairs, Progressive Design -Build (PDB) was selected as the best delivery method for this project. Progressive Design -Build project delivery enables the City to sign a contract for design and pre -construction services (Phase 1) and then amend that contract to include a Guaranteed Maximum Price (GMP) for construction (Phase 2) after design is partially completed. The City is under contract for Phase 1 services currently and construction is expected to occur this fall. Brown and Caldwell was retained as the City's Owner Advisor to assist staff in developing PDB contract and procurement documents and securing state approval for using PDB for this project, and providing additional assistance during negotiation of the Phase 1 contract. This amendment extends the duration of the contract and adds $25,000 in additional compensation for assisting the City with GMP negotiation and providing Construction Support Services. Recommendation (exact action requested of Council): Authorize the Mayor to sign Amendment 1 to the Professional Services Agreement with Brown and Caldwell for Owner Advisor services related to procurement of a Progressive Design -Build contractor for Reservoir 3 structural repairs.