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cover page. Any time within which a party must take some action shall be computed from the <br />date that any associated required notice is received by that party. Unless otherwise specified in <br />the Agreement, all notices or documentation required or provided pursuant to this Agreement <br />shall be in writing and shall be deemed duly given when received at the addresses via certified or <br />registered first class mail, return receipt requested, personal delivery or electronic mail. <br />11. Administrative Requirements <br />A. Financial Management <br />1. Accounting Standards. The Subrecipient agrees to comply with 2 CFR 200 Uniform <br />Administrative Requirements and agrees to adhere to the accounting principles and <br />procedures required therein, utilize adequate internal controls, and maintain necessary <br />source documentation for all costs incurred. <br />2. Cost Principles. The Subrecipient shall administer its program in conformance with 2 CFR 200 <br />Uniform Administrative Requirements as applicable. These principles shall be applied for all <br />costs incurred whether charged on a direct or indirect basis. <br />B. Documentation and Record -Keeping <br />1. Subrecipient shall maintain all (100%) records and financial documents sufficient to <br />evidence compliance with section 603(c) of the Act, Treasury's regulations implementing <br />that section, and guidance issued by Treasury regarding the foregoing, as well as all other <br />applicable federal statutes, regulations, executive orders, and interpretive guidance as may <br />become applicable at any time. These records shall be maintained for a period of six (6) <br />years after the last date that all funds have been expended or returned to the City, <br />whichever is later, to ensure proper accounting for all funds and compliance with the <br />Subrecipient. <br />2. The Subrecpient shall maintain for a period of six years after termination of this Agreement <br />accounts and records, including personnel, property, financial, and programmatic records and <br />other such records the City may deem necessary to ensure proper accounting and <br />compliance with the Agreement. <br />3. Client Data. To the extent applicable, the Subrecipient shall maintain client data <br />demonstrating client eligibility for services provided. Such data may include, but not be <br />limited to, client name, address, income level or other basis for determining eligibility, and <br />description of service provided. Such information shall be made available to City monitors or <br />its designees for review upon request. <br />4. Disclosure. The Subrecipient understands that client information collected under this <br />Agreement, if any, is private and the use or disclosure of such information, when not directly <br />connected with the administration of the City's or Subrecipient's responsibilities with respect <br />to services provided under this Agreement, is prohibited unless written consent is obtained <br />from such person receiving service and, in the case of a minor, that of a responsible <br />parent/guardian, or unless required by law. Nothing in this section shall affect the City's <br />ability to respond to requests made under the Public Records Act, RCW 42.56. <br />EVERETT <br />WASHINGTON <br />Everett Forward Grant Program Subrecipient Agreement p Page 4 <br />