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cover page.Any time within which a party must take some action shall be computed from the <br /> date that any associated required notice is received by that party.Unless otherwise specified in <br /> the Agreement,all notices or documentation required or provided pursuant to this Agreement <br /> shall be in writing and shall be deemed duly given when received at the addresses via certified or <br /> registered first class mail,return receipt requested,personal delivery or electronic mail. <br /> II. Administrative Requirements <br /> A. Financial Management <br /> 1. Accounting Standards.The Subrecipient agrees to comply with 2 CFR 200 Uniform <br /> Administrative Requirements and agrees to adhere to the accounting principles and <br /> procedures required therein,utilize adequate internal controls,and maintain necessary <br /> source documentation for all costs incurred. <br /> 2. Cost Principles.The Subrecipient shall administer its program in conformance with 2 CFR 200 <br /> Uniform Administrative Requirements as applicable. These principles shall be applied for all <br /> costs incurred whether charged on a direct or indirect basis. <br /> B. Documentation and Record-Keeping <br /> 1. Subrecipient shall maintain all(100%)records and financial documents sufficient to <br /> evidence compliance with section 603(c)of the Act,Treasury's regulations implementing <br /> that section,and guidance issued by Treasury regarding the foregoing,as well as all other <br /> applicable federal statutes,regulations,executive orders,and interpretive guidance as may <br /> become applicable at any time. These records shall be maintained for a period of six(6) <br /> years after the last date that all funds have been expended or returned to the City, <br /> whichever is later,to ensure proper accounting for all funds and compliance with the <br /> Subrecipient. <br /> 2. The Subrecpient shall maintain for a period of six years after termination of this Agreement <br /> accounts and records,including personnel,property,financial,and programmatic records and <br /> other such records the City may deem necessary to ensure proper accounting and <br /> compliance with the Agreement. <br /> 3. Client Data.To the extent applicable,the Subrecipient shall maintain client data <br /> demonstrating client eligibility for services provided. Such data may include,but not be <br /> limited to,client name,address,income level or other basis for determining eligibility,and <br /> description of service provided.Such information shall be made available to City monitors or <br /> its designees for review upon request. <br /> 4. Disclosure.The Subrecipient understands that client information collected under this <br /> Agreement,if any,is private and the use or disclosure of such information,when not directly <br /> connected with the administration of the City's or Subrecipient's responsibilities with respect <br /> to services provided under this Agreement,is prohibited unless written consent is obtained <br /> from such person receiving service and,in the case of a minor,that of a responsible <br /> parent/guardian,or unless required by law.Nothing in this section shall affect the City's <br /> ability to respond to requests made under the Public Records Act,RCW 42.56. <br /> Lre <br /> E o E Y was Everett Forward Grant Program Subrecipient Agreement Page 4 <br /> WASHINGTON <br />