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27 <br />FY 2022 PSGP NOFO Back to the Top <br />General. <br /> <br />To assist applicants with the cost of grant writing services, DHS/FEMA is permitting a <br />one-time pre-award cost of no more than $1,500 per applicant per year for contractual <br />grant writing services as part of the recipient’s M&A costs. This is only intended to cover <br />costs associated with a grant writer and may not be used to reimburse the applicant for <br />their own time and effort in the development of a grant application. Additionally, the <br />applicant may be required to pay this fee with its own funds during the application <br />preparation and submission period; if the applicant subsequently receives an award, the <br />applicant may then request to be reimbursed once grant funds become available for that <br />cost, not to exceed $1,500. If the applicant does not receive an award, this cost will not be <br />reimbursed by the federal government. The applicant must understand this risk and be <br />able to cover this cost if an award is not made. <br /> <br />If an applicant intends to request reimbursement for this one-time pre-award cost, it must <br />include this request in its application materials, including in the budget detail worksheet <br />for each IJ. Failure to clearly identify this as a separate cost in the application may result <br />in its disallowance. This is the only pre-award cost eligible for reimbursement. Recipients <br />must maintain grant writer fee documentation including, but not limited to, a copy of the <br />solicitation, such as a quote request, rate request, invitation to bid, or request for <br />proposals, if applicable; a copy of the grant writer’s contract agreement; a copy of the <br />invoice or purchase order; and a copy of the canceled check or proof of payment. These <br />records must be made available to DHS/FEMA upon request. <br /> <br />Consultants or contractors are not permitted to be the AOR or SA of the recipient. <br />Further, an application must be officially submitted by 1) a current employee, personnel, <br />official, staff, or leadership of the non-federal entity; and 2) duly authorized to apply for <br />an award on behalf of the non-federal entity at the time of application. <br /> <br />b. Grant Managers <br />Grant management contractors provide support in the day-to-day management of an <br />active grant and their services may be incurred as M&A costs of the award. Additionally, <br />recipients may retain grant management contractors at their own expense. <br /> <br />Consultants or contractors are not permitted to be the AOR or SA of the recipient. The <br />AOR is responsible for submitting programmatic and financial performance reports, <br />accepting award packages, signing assurances and certifications, and submitting award <br />amendments. <br /> <br />c. Restrictions Regarding Grant Writers and Grant Managers <br />Pursuant to 2 C.F.R. Part 180, recipients may not use federal grant funds to reimburse <br />any entity, including a grant writer or preparer, if that entity is presently suspended or <br />debarred by the Federal Government from receiving funding under federally funded <br />grants or contracts. Recipients must verify that a contractor is not suspended or debarred <br />from participating in specified federal procurement or non-procurement transactions <br />pursuant to 2 C.F.R. § 180.300. FEMA recommends recipients use SAM.gov to conduct