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Systems Design West LLC 6/22/2022
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Systems Design West LLC 6/22/2022
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Last modified
6/25/2024 2:13:35 PM
Creation date
7/8/2022 11:43:16 AM
Metadata
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Template:
Contracts
Contractor's Name
Systems Design West LLC
Approval Date
6/22/2022
Council Approval Date
6/15/2022
Department
Fire
Department Project Manager
Rich Llewellyn
Subject / Project Title
Emergency medical transport billing services
Tracking Number
0003405
Total Compensation
$22.00
Contract Type
Agreement
Contract Subtype
Professional Services
Retention Period
6 Years Then Destroy
Document Relationships
Systems Design West, LLC 6/24/2024 Amendment 1
(Contract)
Path:
\Documents\City Clerk\Contracts\Agreement\Professional Services (PSA)
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(a) The Provider agrees to provide Consultant the patient's "EHR" <br /> (Electronic Health Record), including patient name, address and pertinent billing and insurance <br /> information from the field, including a copy of the patient signature for authorization of benefits <br /> and responsibility for payment, authorizing billing of Medicare, Medicaid and any insurance the <br /> patient is a subscriber to. The Consultant will take reasonable steps to obtain such signatures if <br /> the Provider was unable to obtain them due to the circumstances in the field. The original patient <br /> signature must be maintained by the Provider and made available to the Consultant and/or <br /> insurance payers upon request. The amounts to be billed will be determined by the Provider and <br /> provided to the Consultant in writing.The Provider may increase such amounts from time to time <br /> by written notice to Consultant prior to the submission of affected EHR. "Automatic" annual <br /> increases should be communicated in writing as dollar amounts for confirmation each year. EHRs <br /> must be sent using a NEMSIS compliant XML format, or an additional fee may be charged. <br /> (b) The Provider agrees to furnish the Consultant the medical record <br /> number (MRN) and the patient's date of birth, correct name and other necessary demographic <br /> information, including any insurance information obtained. Copies of any payments made <br /> directly to the Provider will be forwarded to the Consultant for accounting purposes in a timely <br /> manner. The Provider agrees to generate any refund checks due to overpayments identified by <br /> the Consultant directly to the payer to which the refund is due, based on detailed information <br /> provided by the Consultant. The Provider shall provide additional information as may be required <br /> by insurance companies or other agencies in order to facilitate the Consultant's obligations to <br /> the Provider. <br /> (c) The Provider will furnish the following documents to the Consultant, <br /> as applicable: resolutions pertaining to this Scope of Services; specific write off policies; <br /> collections procedures; and rates and fees to be charged by the Provider and administered by <br /> Consultant as part of the Scope of Services performed under this Agreement. The Consultant will <br /> comply with these documents as they pertain to the Scope of Services. The Provider may change <br /> these documents from time to time by written notice to Consultant in advance of when the new <br /> policies, procedures and/or rates in the documents take effect. <br /> (d) The Provider agrees to complete registration with Consultant's <br /> vendors as applicable for Consultant to be able to fulfill its obligations to Provider. Such vendors <br /> may include e-payment and merchant services portal, remote deposit capture services, and <br /> clearinghouse registration. <br /> 1.2 Upon receipt of the EHRfrom the Provider, the Consultant shall: set up a <br /> patient account in Consultant's proprietary software application and create a patient record; <br /> perform all billing operations including follow up statements and any necessary rebilling of EMS <br /> patient transport services provided by the Provider to the subscriber's medical insurances, <br /> Medicare, Medicaid and any and all known secondary insurance providers; produce and forward <br /> CMS 1500 forms and/or electronic medical claims per payer's rules and regulations within the <br /> legal boundaries of all federal and state laws; produce and mail an initial invoice and subsequent <br /> 2 <br />
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