WA ST DEPT OF NATURAL RESOURCES DNR 6/14/2022

BILLING PROCEDURES DNR will pay GRANTEE upon satisfactory acceptance of each fully completed activity, task, and/or deliverable as approved by the DNR Grant Manager. Invoices may be submitted to the DNR Grant Manager not more often than quarterly. Invoices and the required supporting documentation must be submitted as one PDF document. Each invoice submitted to DNR shall include information needed by DNR to determine the exact nature of all expenditures and completed work. At a minimum, each invoice shall specify the following: 1. Agreement number 93-103672 2. Invoice date 3. Organization name and contact information 4. Primary contact phone number and email address 5. Narrative description of the work performed towards completing the deliverables and activities 6. Detail of the expenses being billed for each activity and/or task a. The detail format must reflect Exhibit B, Scope of Work; include the task and deliverable descriptions, and the amount 7. Supporting documentation for all expenses being billed 8. Total invoice amount No payments in advance or in anticipation of services or goods to be provided under this contract shall be made by DNR. Payment will be made by check, warrant, or account transfer within 30 days of receipt of the invoice. Upon expiration of the Agreement, final invoices shall be paid, if received within 30 days after the expiration date. However, invoices for all work done within a fiscal year must be submitted within 30 days after the end of the fiscal year. Each invoice submitted to DNR shall include information needed by DNR to determine the exact nature of all expenditures and completed work. Biennial Closures Under biennial closing procedures, the Contractor must submit all invoices and/or billings for services or material supplied under this Contract through June 30, to DNR no later than July 10 of a given year. If DNR does not receive invoices and bills by July 10 of the year of the closing biennium, a considerable delay in payment may result. DNR may, in its sole discretion, terminate the grant agreement or withhold payments claimed by the GRANTEE for services rendered if the GRANTEE fails to satisfactorily comply with any term or condition of this grant agreement. Final payment will be withheld until satisfactory acceptance of the final report(page 2, SCOPE OF WORK) and Minimum Match Requirements Report (page 2, AWARD). OUTREACH AND PRINTED MATERIALS All printed materials, signs, and other products including websites resulting from this agreement must be reviewed by DNR prior to publishing. All projects must include an acknowledgement of funding sources, and may be recognized as follows: "Funding to support this project was provided by the State of Washington Department of Natural Resources Urban and Community Forestry Program." Appropriate agency logos may be used in addition to the above statement, and will be supplied to the GRANTEE. GRANT AGREEMENT NO. 93-103672 Page 3 of 19 Form update date:2022.05.16