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Healthcare Management Administrators Inc.HMA 6/22/2022
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Healthcare Management Administrators Inc.HMA 6/22/2022
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Last modified
7/8/2022 3:05:29 PM
Creation date
7/8/2022 3:05:09 PM
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Contracts
Contractor's Name
Healthcare Management Administrators Inc.HMA
Approval Date
6/22/2022
Council Approval Date
6/15/2022
Department
Human Resources
Department Project Manager
Kandy Bartlett
Subject / Project Title
Amendment - Administration Services Agreement
Tracking Number
0003412
Total Compensation
$0.00
Contract Type
Agreement
Contract Subtype
Professional Services
Retention Period
6 Years Then Destroy
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DocuSign Envelope ID:21AlCAD2-5244-4120-A10E-182098CB10F4 <br /> HMA <br /> Amendment to Administrative Services Agreement <br /> This amendment shall modify the Administrative Services Agreement ("Agreement") effective January <br /> 1, 2014 between City of Everett("the Plan Sponsor") and Healthcare Management Administrators, Inc. <br /> ("HMA") . This Amendment is deemed effective as of October 26, 2021, regardless of the date(s) this <br /> amendment is signed by the parties ("Effective Date"). <br /> The provisions of the Administrative Services Agreement Section 7 are replaced in their entirety with <br /> the provisions below. <br /> 7. Term and Termination. <br /> (a) Initial Term. The initial term of this Agreement shall be for a period of one year, <br /> commencing as of the Effective Date of this Agreement and terminating, if not renewed, <br /> one year thereafter(the"Initial Term"), unless sooner terminated in accordance with the <br /> provisions of this Paragraph 7. <br /> (b) Renewal. Renewal of this Agreement shall be accomplished by attaching to this <br /> Agreement a revised Client Intent form which shall include an updated Schedule of <br /> Commissions and Administrative Fees, signed by the parties to this Agreement and <br /> setting forth the term of such renewal (the "Renewal Term"). In the event a revised <br /> Client Intent From is not signed by the parties, but the parties continue to perform under <br /> this Agreement, then it shall be deemed to be renewed for successive one (1) year <br /> periods until terminated. <br /> (c) Termination by Either Party. This Agreement may be terminated by either Plan <br /> Sponsor or by HMA by written notice of intention to terminate given to the other party, <br /> to be effective as of a certain date set forth in the written notice, which shall not be less <br /> than ninety(90) days from the date of such notice. <br /> Upon termination by either party, within thirty days after the date of termination, HMA shall <br /> prepare and deliver a complete and final accounting and report as of the date of termination of the <br /> financial status of the Plan to the Plan Sponsor, together with all books and records in its <br /> possession and control pertaining to the administration of the Plan. All claim files, enrollment <br /> materials and other papers necessary for claim payments under the Plan shall be available to the <br /> Plan Sponsor upon the date of termination of this Agreement. If requested, HMA will process run- <br /> out claims (claims incurred prior to the date of termination). The charge for run-out claim <br /> processing will equal 3 months of current administrative fees and the duration will be 12 months. <br /> HMA will provide a final accounting to Plan Sponsor on its order. <br /> In the event that HMA offers and Plan Sponsor accepts a multi-year fixed rate guarantee for a <br /> Renewal Term, as shown within the Schedule of Commissions and Administrative Fees included <br /> within the Client Intent form, Plan Sponsor will pay an Early Termination Fee if Plan Sponsor <br /> terminates this Agreement prior to the end of the applicable Renewal Term for which the rate <br /> guarantee applies, except that the Early Termination Fee will not be due if Plan Sponsor's <br /> termination of the Agreement is for HMA's breach of the Agreement or for HMA's negligence or <br /> willful misconduct. The Early Termination Fee will be payable in addition to any run-out service <br /> fees or other costs owed by Plan Sponsor to HMA under this Agreement. The Early Termination <br /> Fee will be an amount equal to 25% of the`Claim Administrative Fees"shown in the applicable <br /> Schedule of Commissions and Administrative Fees that, absent termination of the Agreement, <br /> would have been otherwise due to HMA during the remainder of the applicable Renewal Term. <br /> 2 of 3 <br /> 020188 2013 ASA Amendment <br />
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