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E EVERETT <br />Project title: Award and Authorize Purchase of Two Service Bodies from OSW Equipment & Repair LLC from City of <br />Seattle Contract #5537/COE #2022-012 <br />City Council Agenda Item Cover Sheet <br />Council Bill # IrerojjIce use <br />Agenda dates requested: <br />July 27, 2022 <br />Briefing <br />Proposed action <br />Consent X <br />Action <br />Ordinance <br />Public hearing <br />Yes X No <br />Budget amendment: <br />Yes X No <br />PowerPoint presentation: <br />Yes X No <br />Attachments: <br />Quote <br />Department(s) involved: <br />Procurement, Public Works, <br />& Motor Vehicle Division <br />Contact person: <br />Theresa Bauccio-Teschlog <br />Phone number: <br />(425) 257-8901 <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br />Department head <br />Administration <br />Council President <br />Project: City of Seattle Contract #5537/COE #2022-012 <br />Partner/Supplier: OSW Equipment & Repair LLC <br />Location: <br />Preceding action: April 21, 2021 Award and Authorize Two Service Bodies in the amount of <br />$170,804.88 <br />Fund: 401 <br />Fiscal summary statement: <br />Funding for the service bodies was approved in the 2021 equipment replacement <br />budget and will be paid from Utilities fund 401. On April 21, 2021, Council authorized <br />$170,804.88 for the two service bodies. The order was placed immediately. <br />However, supply chain disruptions have caused the service bodies to be delayed until <br />2023. Due to the urgent need, Public Works and Motor Vehicle Division opted to <br />purchase alternate service bodies from the supplier. These service bodies come at a <br />higher cost but are lighter and will allow personnel to carry more equipment and tools <br />on the vehicle. As a result, an additional $65,743.88 will be expended to obtain these <br />items in a timely manner. The new cost to the City is $236,548.76. <br />The City has spent $225,290.96 on this contract year to date. Year-to-date spend <br />combined with these requested purchases will exceed the $250,000 council <br />authorization and award limit. Future purchases from this contract will be brought <br />before council for the remainder of this year. <br />Project summary statement: <br />The table below identifies the service bodies to be replaced and a cost comparison. <br />Department <br />New <br />Equipment <br />Requested <br />New <br />Unit # <br />Replacing <br />Vehicle # <br />2021 Cost <br />2022 Cost <br />Public Works — <br />Utilities <br />Service Body <br />and Upfit <br />J0177 <br />J0049 <br />$85,402.44 <br />$118,274.38 <br />Public Works — <br />Utilities <br />Service Body <br />and Upfit <br />J0180 <br />J0055 <br />$85,402.44 <br />$118,274.38 <br />$236,548.76 <br />These items are available for purchase from OSW Equipment & Repair LLC, located in <br />Woodinville, Washington, through the City of Seattle competitively bid Contract <br />#5537/COE #2022-012. Service bodies must be purchased from the Woodinville location <br />in order for the City to use the City of Seattle contract. <br />The City has an Interlocal agreement with the City of Seattle that allows for purchases <br />from its competitively awarded contracts in lieu of soliciting bids on our own. <br />Recommendation (exact action requested of Council): <br />Award and authorize purchase of two service bodies from OSW Equipment & Repair LLC <br />from City of Seattle Contract #5537/COE #2022-012 in the amount of $236,548.76, <br />including Washington State sales tax. <br />