2022/07/27 Council Agenda Packet

E EVERETT Project title: Award Request for Proposal #2022-023 Triple Combination Pumpers to Hughes Fire Equipment City Council Agenda Item Cover Sheet Council Bill # Agenda dates requested: July 27, 2022 Briefing Proposed action Consent X Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Request for Proposal Department(s) involved: Procurement & Fire Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Project: Triple Combination Pumpers Partner/Supplier: Hughes Fire Equipment Location: Preceding action: Fund: 126 4/13/22 Authorize release of Request for Proposal #2022-023 Triple Combination Pumpers 126 Vehicle Replacement Fiscal summary statement: The requested award amount is $1,981,342.00 + a 2.5% contingency of $50,000 for unforeseen changes such as structural conflicts found during the construction of the apparatus. The total potential cost will not exceed $2,031,342.00. The Triple Combination Pumper trucks are budgeted in 2022 vehicle replacement fund. However, due to build time, the expense will not be realized until 2024. Project summary statement: Proposals were requested from fire truck manufacturers to provide two (2) triple combination Type 1 fire engines that will replace J0064 and 10069 which are 2003 American LaFrance Type 1 fire engines. The City of Everett Fire Department has a total of eleven (11) fire engines, six (6) six of which are in service 24/7 and five (5) are held in reserve to fill in for breakdowns and maintenance and training. There is always one fire engine at every Everett fire station. All engines are equipped with a fire pump, a 500-gallon water tank, a foam system, a monitor, and a large complement of fire hoses for fire attack, exposure protection, and water supply. Engines also carry ground ladders, self-contained breathing apparatus (SCBA), forcible entry and extrication tools, first aid equipment, a variety of hose appliances, and assorted other equipment and tools. The crew of an engine company usually consists of an officer, driver/engineer, and a firefighter. The Request for Proposal was released on April 15, 2022. It was advertised in the Everett Herald. Additionally, seven companies were directly notified about the opportunity. On June 7, 2022, one proposal was received from Hughes Fire Equipment. Hughes' proposal response received a score of 408 out of 550 possible points. Staff is requesting an award to Hughes Fire Equipment. Recommendation (exact action requested of Council): Award Request for Proposal #2022-023 Triple Combination Pumpers to Hughes Fire Equipment in the amount of $2,031,342.00, including Washington State sales tax.