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3. This Agreement does not in any way establish an agency relationship between or among the <br /> United States,the City,and/or the subrecipient. <br /> R. Section Headings and Subheadings <br /> The section headings and subheadings contained in this Agreement are included for convenience <br /> only and shall not limit or otherwise affect the terms of this Agreement. <br /> S. Waiver <br /> The City's failure to act with respect to a breach by the Subrecipient does not waive its right to act <br /> with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any <br /> right or provision shall not constitute a waiver of such right or provision. <br /> III. Budget Provisions and Billing Procedures <br /> A. Payment and Disbursements. Disbursements by the City from this Agreement shall be on a <br /> reimbursement basis covering actual expenditures by the Subrecipient or obligation of the Subrecipient <br /> currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be <br /> made upon the occurrence of both of the following, in addition to any other conditions contained herein <br /> or in the special conditions: <br /> 1. Receipt by the City of a complete Reimbursement Request Form (Exhibit E)and Cost Certification <br /> Form (Exhibit F),and supported by copies of vouchers, invoices,salary or wage summaries, or other <br /> acceptable documentation; and <br /> 2. Determination by the City that the expenditures or obligations for which reimbursement is sought <br /> constitute allowable costs under Federal law and come within the Scope and the Project Budget. <br /> B. Billing Procedures. <br /> 1. The Subrecipient shall submit no fewer than quarterly written reimbursement requests for services <br /> performed under this Agreement in the manner prescribed in Paragraph A above,and as prescribed <br /> by the City. <br /> 2. Claims for reimbursement by the Subrecipient shall be submitted to the City by the 10th day of each <br /> month or quarter following the month or quarter during which the services were provided.All <br /> claims will be submitted to:Tyler Chism unless otherwise directed by the City. <br /> 3. The City will not process claims for reimbursement until all supporting documentation is provided in <br /> the correct and proper format. The City reserves the right to withhold payments pending timely <br /> delivery of program reports or documents as may be required under this Contract. <br /> C. Budget Revisions&Adjustments. <br /> 1. The Subrecipient shall submit to the City a written request for approval of budget revision when a <br /> proposed revision would result in an increase or decrease of twenty percent(20%)or more in an <br /> approved budget subject category. Written budget revision approval must be received by the <br /> Subrecipient prior to the Subrecipient incurring any expenditures against the revised budget sub- <br /> object categories. <br /> When the revision of the Subrecipient budget does not exceed twenty percent(20%) of an <br /> approved budget sub-object category,the Subrecipient must submit a revised budget to the City <br /> prior to the submittal of claims against the budget. <br /> 2. The City reserves the right to withdraw such funds as the City may deem appropriate at any time <br /> while this Agreement is in effect from the Budget of the Subrecipient if the Subrecipient is not in the <br /> EVE R E T T Everett Forward Grant Program Subrecipient Agreement Page 10 <br /> 111 WASHINGTON <br />