2022/10/26 Council Agenda Packet

2.17 QUALITY AND WORKMANSHIP The City expects the contractor to properly maintain each property to the highest level of landscape maintenance industry standards. The contractor will notify and alert the City's site designee of any deficiencies or damage, which in the professional opinion of the contractor may need attention. 2.18 SUBMITTALS Prior to the start of the contract, the contractor will furnish any Safety Data Sheets (SDS) information of products, chemicals, or compounds which may be used at any property as part of the maintenance and upkeep. The contractor will furnish any updates as necessary to keep all SDS information current. All chemicals of any type must be pre -approved by City of Everett Facilities Department prior to utilization or application. The contractor must list the proposed chemicals and necessary information with Form 4.03 Questionnaire. At a minimum, the contractor must provide the name of the material, the rate of application, and where it is to be used. Failure to furnish such prior notification may be considered as non- performance of work. The contractor must maintain chemical application records for any assigned City of Everett property and if requested, must furnish a copy to the City. 2.19 RECORD KEEPING In accordance with RCW 17.21, Section 100, records must be kept by the contractor on all pesticide and herbicide applications for a minimum of seven (7) years. Such records must be completed in accordance with all applicable laws and regulations and on forms as provided in the Washington Administrative Code, WAC 16.228, General Pesticide Rules. The following information must be recorded at a minimum for each application: • The location where the pesticide or herbicide was applied. • The year, month, day, and time the pesticide or herbicide was applied. • Purpose of application. • The person or firm who supplied the pesticide or herbicide which was applied. • Trade name of the pesticide or herbicide which was applied, amount, and concentration. • Method and rate of application. • The temperature and direction and estimated velocity of the wind at the time the pesticide or herbicide was applied. • The name and license number of the pesticide or herbicide applicator. • Applicator apparatus license plate number or equipment number, if applicable. Contractor must supply the city with written copies of chemical application records monthly. 2.20 CONTRACT TRANSITION In the event of a follow-on contract award to another supplier, the Proposer shall ensure a cooperative and smooth transition to a new contract provider and shall provide all records, status reports and contract files as agreed with the provided notice of termination.