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E EVERETT <br />Adopt the Resolution Waiving Public Bidding Requirements and Approving A Sole Source for Replacing and <br />Project title: Upgrading Integrated Technology Systems (ITS) to Everett Transit's Fixed -Route Fleet <br />City Council Agenda Item Cover Sheet <br />Council Bill # 'rerun -ice use <br />Agenda dates requested: <br />November 16, 2022 <br />Briefing <br />Proposed action <br />Consent <br />Action <br />Ordinance <br />Public hearing <br />Yes <br />x <br />x No <br />Budget amendment: <br />Yes x No <br />PowerPoint presentation: <br />Yes x No <br />Attachments: <br />Resolution <br />Sole Source Document <br />Department(s) involved: <br />Procurement, Transit & <br />Information Technology <br />Contact person: <br />Theresa Bauccio-Teschlog <br />Phone number: <br />425-257-8901 <br />Email: <br />tbauccio@everettwa.gov <br />Initialed by: <br />Department head <br />Administration <br />Council President <br />Project: Resolution to waive public bidding requirements <br />Partner/Supplier: Strategic Mapping, Inc. <br />Location: N/A <br />Preceding action: N/A <br />Fund: 425 <br />Fiscal summary statement: <br />The anticipated spend is $475,000, including Washington state sales tax. The funding <br />source is Transit Fund 425. <br />Project summary statement: <br />Everett Transit has 42 buses that are due for ITS equipment replacements and upgrades. <br />The current ITS equipment is at the end of its life. ITS systems include on -board units <br />(OBU), automatic vehicle location (AVL), automatic passenger counters (APC), automatic <br />annunciation system (AAS), driver display unit (DDU), audio kits, and additional <br />components associated with installation and functionality. <br />The current fleet must be compatible or upgraded to the new technology installed on <br />the new incoming buses. This will prevent fixed -route service reporting disruption by <br />ensuring all fixed -route bus technology hardware has a useful life of five (5) to ten (10) <br />years. <br />The City went through a Request for Proposal process in 2009 to choose an Integrated <br />Technology System for the buses, and Strategic Mapping was awarded the contract to <br />provide the entire program. Strategic Mapping is the sole provider of all components <br />and services of the ITS. <br />Approval of the sole source resolution will allow Everett Transit to ensure consistency <br />throughout the fleet and continuity of operations, regional data sharing integration, and <br />reporting functionalities. <br />Recommendation (exact action requested of Council): <br />Adopt the resolution waiving public bidding requirements and approving a sole source <br />for replacing and upgrading Integrated Technology Systems (ITS) to Everett Transit's <br />fixed -route fleet of approximately $475,000, including Washington state sales tax. <br />