2022/11/16 Council Agenda Packet

Discuss are objective. how unable similar goods or services to meet the required The current ITS can only integrate with Strategic Mapping software. Other that are available would not seamlessly integrate with the Everett Transit would be required to obtain new software to utilize the which would result in significant costs and added staff the ITS must go through the NTD validation process, which up to a year, and would cause disruptions to transit services. potential components software. potential components, time. Additionally, may take Describe your efforts to identify Strategic Mapping is the only company that provides upgrades or maintenance other potential sources. to the hardware and software installed in Everett Transit's ITS. List any other facts supporting the Strategic Mapping was awarded RFP #2009-034 Integrated Transit Technology use of a non-competitive process. System. Their hardware and software have been in use since the effective date of the professional services agreement in 2010. Is this a one-time procurement? *If an on -going sole source procurement estimate that shows total annualized is required, include or attach an expenditure for each year. ❑ Z No* Yes PRICE REASONABLENESS (Check all that apply and attach,back•up documentation) I dete mined that the price is fair and reasonable because: the proposed price to prices I previously paid for the same or similar goods and/or services. See PO # ❑ I compared . Specify price: the proposed price to current published catalog, price lists, or market prices as documented in the ❑ I compared attachments and the proposed price is similar or less. Attach relevant documentation. the proposed price to rough yardsticks, such as dollars per pound, per horsepower, or other units of ■ I compared measure and did not discover significant inconsistencies that warrant additional pricing inquiry. ❑ Based on my knowledge of the market, my experience of prior similar proposals, or knowledge imparted by technical experts. ❑ The price is set by law or regulations. research reveals that same or similar goods or services are available for a similar price. ❑ Market Sole provider and manufacturer pricing ® Other: documentation is attached. ❑ Back-up Explanation of above -checked justification: All components of the ITS can only be replaced with Strategic Mapping equipment. Strategic Mapping is the only company that can provide the components. STATEMENT OF NEED AND CERTIFICATION: My department's recommendation for sole source is based upon an objective review of the product/service required and appears to be in the best interest of the City of Everett. I know of no conflict of interest on my part or personal involvement in any way with this request. No gratuities, favors, or compromising action have taken place. Neither has my personal familiarity with particular brands, types of equipment, materials or firms been a deciding influence on my request to sole when there are other known suppliers to exist. source this purchase I hereby certify that this justification for sole source procurement is accurate and complete to the best of my knowledge and belief. 447‘t 10/31/2022 3a6e4eta- Signature (Requestor) Date Printed Name: Sabina Araya Title: IT Project Manager —Transit DEPARTMENT DIRECTOR Based upon e above, I authoriy'the sole source acquisition of the goods or services specified. Signature Date Printed Name: Tom Hingson Page 2 of 3 Revised 1/5/2022