2022/11/16 Council Agenda Packet

E EVERETT Project title: Adopt the Resolution Waiving Public Bidding Requirements and Approving A Sole Source Purchase of Troubleshooting and Repair Services to Everett Transit Hybrid Energy Storage Systems (ESS) City Council Agenda Item Cover Sheet Council Bill # 'rerun -ice use Agenda dates requested: November 16, 2022 Briefing Proposed action Consent Action Ordinance Public hearing Yes x No Budget amendment: Yes x No PowerPoint presentation: Yes x No Attachments: Resolution Sole Source Document Department(s) involved: Procurement, Motor Vehicle Division & Transit Contact person: Theresa Bauccio-Teschlog Phone number: 425-257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Project: Resolution to waive public bidding requirements Partner/Supplier: Pacific Power Group Location: N/A Preceding action: N/A Fund: 501 Fiscal summary statement: The anticipated annual spend is approximately $650,000, including Washington state sales tax for 2022 through 2023. Motor Vehicles Fund 501 will bill out these services to Transit Fund 425. Project summary statement: The Everett Transit fleet currently has ten (10) Gillig hybrid diesel-electric fixed -route buses. These buses run on a hybrid Energy Storage System (ESS), which is comprised of an Allison Transmission, batteries, and a control system. The ESS has been in use since 2009. To keep the buses operating, services and repairs must be completed through a separate company that has the factory's original equipment manufacturer training and equipment. The Motor Vehicle Division needs trouble shooting and repair services for Everett Transit's Gillig hybrid diesel-electric fixed -route buses. Pacific Power Group LLC, headquartered in Ridgefield, Washington, is the only authorized distributor and service provider in the state. Approval of the sole source resolution will allow the Motor Vehicle Division to have the required services completed in a timely manner and reduce out -of -service time for these busses. This sole source request is for the purchase of troubleshooting and repair services to the ESS of all ten (10) Gillig hybrid diesel-electric fixed -route buses. Recommendation (exact action requested of Council): Adopt a resolution waiving public bidding requirements and approving a sole source purchase of troubleshooting and repair services for Everett Transit hybrid Energy Storage Systems (ESS) from Pacific Power Group for approximately $650,000 including Washington state sales tax for 2022 through 2023.