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B. State Fiscal Year End Closure Requirement (RCW 43.88): The CONTRACTOR shall <br /> submit an invoice for completed work in the same state fiscal period in which the work was <br /> performed. As defined in RCW 43.88, the state fiscal period starts on July 1 and ends on June 30 <br /> the following year. Reimbursement requests must be received by July 15 of each state fiscal period. <br /> If the CONTRACTOR is unable to provide an invoice by this date, the CONTRACTOR shall provide <br /> an estimate of the expenses to be billed so WSDOT may accrue the expenditures in the proper <br /> fiscal period. Any subsequent reimbursement request submitted will be limited to the amount <br /> accrued as set forth in this section. Any payment request received after the timeframe prescribed <br /> above will not be eligible for reimbursement. <br /> Section 8 <br /> Assignments and Subcontracts <br /> A. The CONTRACTOR shall submit to WSDOT a copy of any contract, amendment, or <br /> change order thereto pertaining to this Project for review and documentation. This includes any <br /> completed Project facilities and/or infrastructure under this AGREEMENT, or other actions <br /> obligating the CONTRACTOR in any manner with any third party with respect to its rights and <br /> responsibilities under this AGREEMENT, including any leasing and/or lending the Project or any <br /> part thereof to be used by anyone not under the CONTRACTOR's direct supervision. <br /> B. The CONTRACTOR agrees to include all applicable sections of the AGREEMENT such as <br /> Section 5, Sections 8 through 18, Section 21 and Section 24 of this AGREEMENT in each <br /> subcontract and in all contracts it enters into for the employment of any individuals, procurement of <br /> any materials, or the performance of any work to be accomplished under this AGREEMENT. <br /> Section 9 <br /> Reports <br /> A. The CONTRACTOR shall prepare quarterly reports regarding services provided pursuant <br /> to this AGREEMENT and other related information as prescribed in the Guidebook, and any <br /> amendments thereto, whichever is applicable, or as requested by WSDOT. Due to Legislative and <br /> WSDOT reporting requirements, any required quarterly progress reports shall be submitted for the <br /> duration of the AGREEMENT period regardless of whether the underlying funding sources have <br /> been exhausted. Post-grant annual performance reporting may also be required as prescribed in <br /> the aforementioned guidebook. Those reports include, but are not limited to: <br /> 1. Project Passenger Trips Provided <br /> 2. Project Service Hours Provided <br /> 3. Project Revenue Service Miles Provided <br /> 4. Narrative Progress Report <br /> 5. Financial Status/Summaries of the Project. <br /> B. This subsection applies only to projects that are receiving Transit Coordination, Tier, or <br /> Regional Mobility grant funds. In addition to the requirements from subsection A, the <br /> CONTRACTOR shall submit a mutually agreeable Performance Measurement Plan to WSDOT. <br /> C. Remedies for Misuse or Noncompliance. If WSDOT determines that the Project has <br /> been used in a manner materially different from Section 1, WSDOT may direct the CONTRACTOR <br /> to repay WSDOT the State funded share of the Project. WSDOT may also withhold payments <br /> should it determine that the CONTRACTOR has failed to materially comply with any provision of <br /> this AGREEMENT. <br /> Everett Transit Page 4 of 12 <br /> PTD0588 <br />