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<br /> <br />A. Payment and Disbursements. Disbursements by the City from this contract/grant award <br />shall be on a reimbursement basis covering actual expenditures by the Subrecipient or <br />obligation of the Subrecipient currently due and owing, but not paid. Disbursements <br />shall be limited to allowable costs and so shall be made upon the occurrence of both of <br />the following, in addition to any other conditions contained herein or in the special <br />conditions: <br /> <br />1. Receipt by the City of a written reimbursement request supported by copies of <br />vouchers, invoices, salary and wage summaries, and other acceptable or other <br />acceptable documentation; and <br /> <br />2. Determination by the City that the expenditures or obligations for which <br />reimbursement is sought constitute allowable costs under Federal law and come <br />within the Project Budget. <br /> <br />B. No payment shall be made for any service rendered by the Subrecipient except for <br />services within the scope of a category set forth in the budget in Exhibit "C" of this <br />Agreement, and all funds received must be used for service as identified in Exhibit "A" of <br />this Agreement. <br /> <br />C. <br />1. Subrecipient shall submit to the City, a written request for approval of budget <br />revision/amendment when a proposed revision increases or decreases an approved <br />budget subcategory. The Subrecipient must submit a revised budget to the City and <br />receive approval of the revisions/amendment prior to the submittal of claims against <br />the budget. <br /> <br /> <br />VIII. Billing Procedures <br /> <br />A. The Subrecipient shall submit no fewer than quarterly written claims for reimbursement of <br />services performed under this Agreement in the manner prescribed in Section VII above, <br />and as prescribed by the City. <br /> <br />B. Claims for reimbursement by the Subrecipient shall be submitted to the City by the 10th <br />day of each month or quarter following the month or quarter during which the services <br />were provided. All claims will be submitted to: Vicki Dorway, Department of <br />Planning and Community Development, 2930 Wetmore Ave., Suite 8A, Everett, WA <br />98201, or at vdorway@everettwa.gov, unless otherwise directed by the City. Claims <br />must be in the format acceptable to the City of Everett. Exhibit “D” shall be used for all <br />reimbursement requests under this agreement. <br />C. The City will not process claims for reimbursement until all supporting documentation <br />is provided in the correct and proper format. The City reserves the right to withhold <br />payments pending timely delivery of program reports or documents as may be required <br />under this Contract. <br />DocuSign Envelope ID: 2EACD948-F86A-4FFE-B7B2-F4BA58576765