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5 <br />3. Client Data: The Subreci pient shall maintain client data demonstrating client eligibility for <br />services provided. Such data shall include, but not be limited to, client name, address, <br />income level or other basis for determining eligibility, and description of service provided <br />Such information shall be made available to CiÇ monitors or its designees for review <br />upon request. <br />4. Disclosure: The Subrecipient understands that client information collected under this <br />Agreement is private and the use or disclosure of such information, when not directly <br />connected with the administration of the City's or Subrecipient's responsibilities with <br />respect to services provided under this Agreement, is prohibited unless written consent is <br />obtained from such person receiving service and, in the case of a minor, that of a <br />responsible parenUguardian, or unless required by law. <br />Records: The Sub recipient shall maintain real property inventory records which <br />clearly identiff properties purchased, improved or sold. Properties retained shall continue <br />to meet eligibility criteria and shall conform with the "changes in use" restrictions specified <br />in 24 CFR Parts 570.503(b)(8), as applicable. <br />6. Close-Outs: The Subrecipient's obligation to the City shall not end until all close-out <br />requirements are completed, notwithstanding any expiration or termination of this <br />Agreement. Activities during this close-out period shall include, but are not limited to: <br />making final payments, disposing of program assets (including the return of all unused <br />materials, equipment, unspent cash advances, program income balances, and accounts <br />receivable to the City), and determining the custodianship of records. Not withstanding <br />the foregoing, the terms of this Agreement shall remain in effect during any period that <br />the Subrecipient has control over CDBG funds, including program income. <br />In the event that this Agreement is terminated in whole or part for any reason, the <br />following provisions shall apply: <br />a. Upon written request by the Subrecipient, the City shall make or arrange for <br />payment to the Subrecipient of allowable reimbursable costs not covered by <br />previous payments. <br />b. The Subrecipient shall submit within thirty (30) days after the date of expiration of <br />this Agreement all financial, performance and other reports required by this <br />Agreement, and in addition, will cooperate in a program audit by the City of Everett <br />or its designee. <br />c. In the event a financial audit has not been performed prior to close-out of this <br />Agreement, the City retains the right to withhold a just and reasonable sum from <br />the final payment to the Subrecipient after fully considering the recommendation <br />on disallowed costs resulting from the final audit.