American Process Group 2/9/2023 - Laserfiche WebLink

City of Everett 00 7200 - 56 , 2023 Biosolids Removal UT 3808 - 2 If an audit is to be commenced more than sixty(60)days after the Final Acceptance date of the Contract the Contractor will be given twenty(20) days' notice of the time when the audit is to begin. If any litigation, claim, or audit arising out of,in connection with,or related to this Contract is initiated,the Project records shall be retained until the later of(a)completion of litigation, claim, or audit or(b) six years after the date of Final Acceptance. 17.2 CLAIMS I All Contract Claims filed against the Owner shall be subject to audit at any time following the filing of the Contract Claim. Failure of the Contractor, Subcontractors, or lower tier Subcontractors to maintain and retain sufficient records to allow the auditors to verify all or a portion of the Contract Claim or to permit the auditor access to the books and records of the Contractor, Subcontractors, or lower tier Subcontractors shall constitute a waiver of a Contract Claim and shall bar any recovery thereunder. 17.3 REQUIRED DOCUMENTATION FOR AUDITS As a minimum,the auditors shall have available to them the following documents: Daily time sheets and supervisor's daily reports. Collective Bargaining Agreements. Insurance,welfare,and benefit records. ' Payroll registers. Earnings records. ' Payroll tax forms. Material invoices and requisitions. Material cost distribution worksheet. Equipment records(list of company equipment,rates, etc.) Vendors',rental agencies', Subcontractors' and lower tier Subcontractors' invoices. ' Contracts between the Contractor and each of its Subcontractors, and all lower tier Subcontractor contracts and Supplier contracts. Subcontractors' and lower tier Subcontractors' payment certificates. Canceled checks (payroll and vendors). Job cost reports,including monthly totals. Job payroll ledger. General ledger. I Cash disbursements journal. Financial statements for all years reflecting the operations on this Contract. In addition,the Owner may require,if it deems appropriate, additional financial statements for 3 years preceding execution of the Contract and 3 years following Final Acceptance of the Contract. Depreciation records on all company equipment whether these records are maintained by the company involved,its accountant,or others. If a source other than depreciation records is used to develop costs for the Contractor's internal purposes in establishing the actual cost of owning and operating equipment, all such other source documents which support the amount of damages as to each Contract Claim. Worksheets or software used to prepare the Contract Claim establishing the cost components for items of the Contract Claim including but not limited to labor,benefits and insurance,materials, , 00 7200 - 56 GENERAL CONDITIONS ,