2023/02/22 Council Agenda Packet

E EVERETT Project title: Award and Authorize Purchase of Two (2) Single Sidewalk Restrooms with Romtec, Inc. from Sourcewell #081721-RMT/COE #2022-090 City Council Agenda Item Cover Sheet Council Bill # ,rerujjice use Agenda dates requested: February 22, 2023 Briefing Proposed action Consent Action Ordinance Public hearing Yes x No Budget amendment: Yes x No PowerPoint presentation: Yes x No Attachments: Quote Department(s) involved: Procurement & Parks Contact person: Theresa Bauccio-Teschlog Phone number: 425-257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Project: Partner/Supplier: Location: Preceding action: Fund: Single Sidewalk Restrooms Romtec, Inc. Cope Gillette Theater and Everpark Garage 11/16/2022 Funding Ordinance 3907-22 155 & 342 Fiscal summary statement: ARPA funds used to purchase the restrooms, as approved in Resolutions #7775 and 7817. The quoted price is $286,725.50 + $28,385.82 (9.9% Everett sales tax) = $315,111.32. The $315,111.32 includes an estimated freight cost of $7,676, which may vary when the units are shipped. Project summary statement: There is an urgent community need for public restrooms in the downtown area. Through a collaborative effort between the Police Department, Downtown Everett Association, Parks and Facilities staff, and the Economic Development Department, the City selected two (2) owner -supplied, prefabricated ADA-compliant restroom units for public use at the determined sites. Romtec provides a Sidewalk Restroom, which is specifically designed for use on a public sidewalk and can meet the City's stringent permitting requirements. The Romtec metal structure is considered safe, vandalism resistant, and viewed as the most maintenance - friendly option. The City intends to procure the single Sidewalk Restrooms and install them at the Cope Gillette Theater and Everpark Garage. The installation will be completed using Job Order Contracting. The restrooms are available for purchase from Romtec, Inc. through the Sourcewell competitively bid contract #081721-RMT/City of Everett #2022-090. The City has an Interlocal cooperative purchasing agreement with Sourcewell that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. Recommendation (exact action requested of Council): Award and authorize the purchase of two (2) Single Sidewalk Restrooms with Romtec, Inc. from Sourcewell #081721-RMT/COE #2022-090 for approximately $315,111.32, including Washington state sales tax.