Laserfiche WebLink
<br /> <br /> Page 15 of 24 <br /> <br />A. A code or standard of conduct that shall govern the performance of its officers, employees, or <br />agents engaged in the awarding of Grants using federal funds. <br />B. Procedures that ensure all procurement transactions shall be conducted in a manner to <br />provide, to the maximum extent practical, open and free competition. <br />C. Minimum procedural requirements, as follows: <br />i. Follow a procedure to assure the avoidance of purchasing unnecessary or duplicative <br />items. <br />ii. Solicitations shall be based upon a clear and accurate description of the technical <br />requirements of the procured items. <br />iii. Positive efforts shall be made to use small and minority-owned businesses. <br />iv. The type of procuring instrument (fixed price, cost reimbursement) shall be <br />determined by the Grantee, but must be appropriate for the particular procurement <br />and for promoting the best interest of the program involved. <br />v. Grants shall be made only with reasonable subgrantees who possess the potential <br />ability to perform successfully under the terms and conditions of the proposed <br />procurement. <br />vi. Some form of price or cost analysis should be performed in connection with every <br />procurement action. <br />vii. Procurement records and files for purchases shall include all of the following: <br />1) Grantee selection or rejection. <br />2) The basis for the cost or price. <br />3) Justification for lack of competitive bids if offers are not obtained. <br />viii. A system for Grant administration to ensure Grantee conformance with terms, <br />conditions and specifications of this Grant, and to ensure adequate and timely follow- <br />up of all purchases. <br />D. Grantee and Subgrantee must receive prior approval from COMMERCE for using funds from <br />this Grant to enter into a sole source Grant or a Grant where only one bid or proposal is <br />received when value of this Grant is expected to exceed $5,000. <br />Prior approval requests shall include a copy of proposed Grants and any related procurement <br />documents and justification for non-competitive procurement, if applicable. <br />28. PUBLICITY <br />The Grantee agrees not to publish or use any advertising or publicity materials in which the state of <br />Washington or COMMERCE’s name is mentioned, or language used from which the connection with <br />the state of Washington’s or COMMERCE’s name may reasonably be inferred or implied, without the <br />prior written consent of COMMERCE. <br />29. RECAPTURE <br />In the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws, <br />and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount <br />to compensate COMMERCE for the noncompliance in addition to any other remedies available at law <br />or in equity. <br />Repayment by the Grantee of funds under this recapture provision shall occur within the time period <br />specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments <br />due under this Grant. <br />30. RECORDS MAINTENANCE <br />The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant <br />and performance of the services described herein, including but not limited to accounting procedures <br />DocuSign Envelope ID: 415ECE6B-E278-4AB4-AE0E-30A176106E11