2023/04/19 Council Agenda Packet

2.2. Preliminary -design coordination with franchise utility agencies Consultant will coordinate with the applicable franchise utility agencies (power, gas, telecommunications) to verify locations of shown existing facilities and initially discuss requirements on potential relocation/adjustment of facilities. Consultant will prepare a utility coordination plan to show all existing utilities within each of the project areas. Consultant will update the utility spreadsheet matrix to reflect anticipated conflict locations and possible conflict -avoidance options and/or provide guidance to the utility companies for verifying depths potential adjustment locations. Consultant will submit preliminary design plans and to utility agencies and meet to review the proposed project, discuss design requirements and timelines. 2.3. Preliminary design quality control Consultant will schedule and commit the necessary resources and implement quality control measures during preliminary design and to effectively communicate and keep client apprised of progress, unanticipated design issues that may arise, and issues requiring client decision and direction. Consultant will perform specific quality control reviews of design elements and proposed deliverables. Consultant will require similar quality control measures of subconsultant team members and review team members deliverables for completeness and compatibility with other design elements and documentation. 2.4. Preliminary design meetings (with the Client) The Consultant will prepare for and attend design meetings with the city during the alternative evaluation and 30% design. Consultant will prepare and attend meetings to review and discuss options and alternatives, design issues and considerations, and discuss City review comments on document submittals. Consultant will document decisions, determinations, and conclusions resulting from the design meeting with the city. Task 2 Deliverables • 30% design technical memorandum with 30% design plans, PDF • Opinion of probable construction cost, PDF • Existing utility coordination plans, PDF • Update existing utility conflict matrix, PDF Task 2 Assumptions • Design drawings will be prepared based on the City CADD and design standards. • The Client will provide the Consultant unit costs from recent construction projects, where applicable, • For budgeting purposes, level -of -effort for preliminary design meetings with client is based on Consultant attendance by two design staff for three (3) 1-hour meetings with the City, anticipated as one in -person and two virtual meetings. • Labor and expense task level -of -effort budgets are estimates. Upon advance approval by the City, Consultant reserves the right to request transfer of unused task budget amounts to accomplish other service -task scope activities, if necessary. 3. Final Design and Construction Document Preparation Consultant will design and prepare construction documents consisting of plans, specifications (project manual), and opinions of probable construction costs (PS&E documents) with interim document submittals at 60%, 90%, and 100% complete. Consultant will assist the city obtain permits and agency project approvals, where applicable. 5