2023/04/26 Council Agenda Packet

EVERETT City Council Agenda Item Cover Sheet Project title: Award and Authorize the Purchase of a Commercial Emergency Diesel Generator Set from Cummins, Inc. using Sourcewell Contract #092222-CMM/COE #2023-035 Council Bill # Agenda dates requested: April 26, 2023 Briefing Proposed action Consent X Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Quote and Memo to File Department(s) involved: Procurement & Public Works Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Project: Sourcewell Contract #092222-CMM/COE 412023-035 Partner/Supplier: Cummins, Inc. Location: Preceding action: None urtd: 401 .Fi.scal..s.ummaryF.tem.entz Public Works received a Washington State Military Department Hazard Mitigation Grant in the amount of $710,171.25 to add a permanent generator at the Evergreen Pump Station. The City's contribution of $118,361.88 is funded through Utilities Fund 401. The quoted price of the generator is $280,152.00 + $27,735.05 (9.9% Washington state sales tax) = $307,887.05. City Procurement Policy requires Council authorization of awards greater than $250,000. Project summary statement: The City Public Works Department identified an urgent need for an emergency power generator at Evergreen Pump Station. Evergreen Pump Station supplies water through Reservoir 6 to high -elevation areas in Everett. An emergency power generator will allow the city to continue providing drinking water to Everett residents during extended periods of power outages. Emergency generators are essential for both water and sewer facilities to avoid pressure loss and health advisories related to treatment and water delivery, maintain critical elements of the wastewater treatment plant, and prevent sewer overflows. The generator is available for purchase from Cummins, Inc. through the Sourcewell competitively bid contract #092222-CMM/COE #2023-035. The City has an interlocal agreement with Sourcewell that allows for purchases from its competitively awarded contracts in lieu of soliciting bids on our own. Recommendation (exact action requested of Council): Award and Authorize the Purchase of a Commercial Emergency Diesel Generator Set from Cummins, Inc. using Sourcewell Contract #092222-CMM/COE #2023-035 for $307,887.05 including Washington state sales tax.