2023/05/03 Council Agenda Packet

`EVERETT Project title: Award Invitation for Bid #2023-034 Biosolids Loading, Hauling & Land Application to Sno- Valley Farms, Inc City Council Agenda Item Cover Sheet Council Bill # interoffice use Agenda dates requested: May 3, 2023 Briefing Proposed action Consent X Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Bid Tabulation Departments) involved: Procurement & Public Works Contact person: Theresa Bauccio-Teschlog Phone number: (425) 257-8901 Email: tbauccio@everettwa.gov Initialed by: Department head Administration Council President Consideration: Award Invitation for Bid #2023-034 Project: 2023 Biosolids Load, Haul, and Land Application Partner/Supplier: Sno-Valley Farms Inc. Location: Everett Water Pollution Control Facility Preceding action: 3/22/2023 Authorizing Release of Invitation for Bid for the Biosolids Haul and Land Application Project Fund: Utilities, 401 Fiscal summary statement: The biosolids project will be paid from Fund 401-5-200-112-646-480. The job cost number for this project will be UT3808-3-0480. Staff estimates that approximately 8,000 wet tons of biosolids will be loaded from the Water Pollution Control Facility (WPCF), hauled then applied. However, Sno-Valley Farms can accept 9,604 wet tons from the Water Pollution Control Facility at $48.85 per ton. The estimated cost for 8,000 wet tons is $390,800 to $469,155.40 for 9,604 wet tons. Project summary statement: The City's Water Pollution Control Facility removes approximately 2,000 dry tons, which equates to approximately 5,000 wet tons of biosolids annually. The solicitation stated that the estimated amount was between 5,000 to 8,000 wet tons. Bid amounts are based on 8,000 wet tons. However, companies were also asked for the maximum number of wet tons they could accept. Sno-Valley Farms can accept up to 9,604 wet tons. The biosolids are used for agricultural applications. The award of IFB 2023-034 will allow Sno-Valley Farms Inc. to apply Department of Ecology -regulated biosolids at facilities that have been permitted to receive biosolids as a soil amendment. Invitation for Bid 442023-034 was released on March 23, 2023, and four bids were received on April 18, 2023. The solicitation was sent to five suppliers, posted on the City website, and advertised in the Everett Herald. Responses were received, as shown in the attached bid tabulation. Recommendation (exact action requested of Council): Award Invitation for Bid #2023-034 Biosolids Loading, Hauling & Land Application to Sno-Valley Farms Inc. at a rate of $48.85 per wet ton, which is not subject to Washington State sales tax.