2023/05/31 Council Agenda Packet

EXHIBIT A SCOPE OF WORK City of Everett Hazard Mitigation Plan Update — 2023 Service Provider will work with Everett OEM to complete and produce a Hazard Mitigation Plan Update that meets Washington State and FEMA guidance and approval requirements. Everett OEM will serve as project manager for the City, coordinating efforts among departments, as well as conducting the public outreach required within the guidance. Everett Planning Department GIS will provide to Service Provider available GIS data to assist in the development of the plan, including, but not limited to, any Comprehensive Land Use data (as available and necessary), boundary data, any critical facility data as available, and any hazard data as developed by the City specific to the municipality (if any). GIS will also assist in printing maps for public outreach efforts. The City's website will be utilized to host a Mitigation Planning page for use in the public outreach effort. It is understood that time is of the essence as a FEMA approved Hazard Mitigation Plan is required to receive mitigation and some disaster assistance funding. It is anticipated that plan work will begin within two weeks of execution of the contract, anticipated to be June 2023, with the plan submitted to FEMA within 12 months. To facilitate the completion of the plan, planning meetings will be required, which may be conducted via Zoom, conference calls, emails, etc., to ensure the largest possible involvement of planning team members. The Hazard Mitigation Plan Update will meet requirements under 44 CFR § 201.6. Scope elements and required planning requirements are located in the Local Mitigation Planning Policy Guide (effective April 19, 2023) and include Appendix A: Local Mitigation Plan Review Tool. Scope elements in the Local Mitigation Plan Review Tool include: A. Planning Process B. Risk Assessment C. Mitigation Strategy D. Plan Maintenance E. Plan Update F. Plan Adoption G. High Hazard Potential Dams (as applicable) H. Additional State Requirements (as applicable) Service Provider will utilize and complete the following FEMA Plan Review Checklist — part of the Local Mitigation Plan Review Tool — to confirm all requirements are met when submitting the plan for review and approval. If some plan elements do not require an update, due to applicability or minimal to no changes between updates, the plan will document the reasons for that. Element A: Planning Process Element A Requirements Location in Plan Exhibit A to Professional Services Agreement (Form Approved by City Attorney's Office January 7, 2010, updated December 2, 2022)