Catholic Community Services of Western Washington 5/3/2023

4 VII. Public Records Act Contractor acknowledges that the City is subject to the Public Records Act, chapter 42.56 RCW (the “Act”). All records owned, used or retained by the City are public records subject to disclosure unless exempt under the Act, whether or not such records are in the possession or control of the City or Contractor. Records subject to the Act may include without limitation all information or other records submitted into AmpliFund by Contractor. Contractor shall cooperate with the City so that the City may comply with all of its obligations under the Act. Within ten (10) days after receipt of notice from the City, Contractor shall deliver to the City copies of (or access to) all records relating to this Contract or relating to the Project that the City determines qualify as the City’s public records under the Act. VIII. Reports, Payment and Disbursements A. Contractor shall fill out and submit to the City, in AmpliFund, requests for reimbursement for the period in which expenses are incurred. B. Disbursements by the City from this Contract shall be on a reimbursement basis covering actual expenditures by the Contractor or obligations of the Contractor currently due and owing, but not paid. Disbursements shall be limited to allowable costs and shall be made only upon the occurrence of all the following, in addition to compliance with all other conditions contained in this Contract: (1) Receipt by the City of a reimbursement request in AmpliFund through Pay Requests and supplemental Expense Reports that are supported by copies of vouchers, invoices, salary and wage summaries, or other acceptable documentation; and (2) A determination by the City that the Contractor is in compliance with all Contract provisions. C. The City will not process claims for reimbursement until all supporting documentation is provided in the correct and proper format. The City reserves the right to deny or withhold payments pending timely delivery of documents as may be required under this Contract. IX. Documents and Records A. All plans, reports, maps and any other document publishe d or otherwise completed as a part of this Contract shall be made available to the City for inspection upon request by the City. B. All documents and records maintained by the Contractor in connection with the Project shall be made available for inspection upon request by the City.