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<br /> <br /> 4 <br />Contract or relating to the Project that the City determines qualify as the City’s public records under <br />the Act. <br /> <br />VIII. Reports, Payment and Disbursements <br /> <br />A. Contractor shall fill out and submit to the City, in AmpliFund, requests for reimbursement <br />for the period in which expenses are incurred. <br /> <br /> B. Disbursements by the City from this Contract shall be on a reimbursement basis covering <br />actual expenditures by the Contractor or obligations of the Contractor currently due and owing, but <br />not paid. Disbursements shall be limited to allowable costs and shall be made only upon the <br />occurrence of all the following, in addition to compliance with all other condition s contained in this <br />Contract: <br /> <br /> (1) Receipt by the City of a reimbursement request in AmpliFund through Pay Requests and <br />supplemental Expense Reports that are supported by copies of vouchers, invoices, salary and wage <br />summaries, or other acceptable documentation; and <br /> <br /> (2) A determination by the City that the Contractor is in compliance with all Contract <br />provisions. <br /> <br /> C. The City will not process claims for reimbursement until all supporting documentation is <br />provided in the correct and proper format. The City reserves the right to deny or withhold payments <br />pending timely delivery of documents as may be required under this Contract. <br /> <br />IX. Documents and Records <br /> <br /> A. All plans, reports, maps and any other document published or otherwis e completed as a <br />part of this Contract shall be made available to the City for inspection upon request by the City. <br /> <br /> B. All documents and records maintained by the Contractor in connection with the Project <br />shall be made available for inspection upon request by the City. <br /> <br />X. Ownership of Project Materials <br /> <br /> A. Except as otherwise provided in this Contract, all finished or unfinished documents, data, <br />studies, surveyors, drawings, maps, models, photographs, films, duplicating plates and reports <br />prepared by the Contractor under this Contract shall be the property of the Contractor. <br /> <br /> B. No report, device, thing or document of whatever kind or nature produced in whole or in <br />part under this Contract shall be the subject of an application for copyright or patent by or on behalf of <br />either party without the prior written approval of the other. <br />