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A.ent and Disbursements. Disbursements by the City from this contracUgrant award <br />shall be on a reimbursement basis covering actual expenditures by the Subrecipient or <br />obligation of the Subrecipient currently due and owing, but not paid. Disbursements <br />shall be limited to allowable costs and so shall be made upon the occurrence of both of <br />the following, in addition to any other conditions contained herein or in the special <br />conditions: <br />1. Receipt by the City of a written reimbursement request supported by copies of <br />vouchers, invoices, salary and wage summaries, and other acceptable or other <br />acceptable documentation; and <br />2. Determination by the City that the expenditures or obligations for which <br />reimbursement is sought constitute allowable costs under Federal law and come <br />within the Project Budget. <br />B. No payment shall be made for any service rendered by the Subrecipient except for <br />services within the scope of a category set forth in the budget in Exhibit "C" of this <br />Agreement, and all funds receíved must be used for service as identified in Exhibit "A" of <br />this Agreement. <br />C. Subrecipient shall submit to the City, a written request for approval of budget <br />revision/amendment when a proposed revision increases or decreases an approved <br />budget subcategory. The Subrecipient must submit a revised budget to the City and <br />receive approval of the revisions/amendment prior to the submittal of claims against the <br />budget. <br />Vlll. BillinqProcedures <br />A. The Subrecipient shall submit no fewer than quarterly written claims for reimbursement of <br />services performed under this Agreement in the manner prescribed in Section Vll above, <br />and as prescribed by the City. <br />B. Claims for reimbursement by the Subrecipient shall be submitted to the City by the 1Oth <br />day of each month or quarter following the month or quarter during which the services <br />were provided. All claims will be submitted to: Vicki Dorway, Department of <br />Planning and Community Development, 2930 Wetmore Ave., Suite 84, Everett, WA <br />98201, or at vdoruvav@everettwa.sov, unless othenruise directed by the City. Claims <br />must be in the format acceptable to the City of Everett. Exhibit "E" shall be used for all <br />reimbursement requests under this agreement. <br />C. The City will not process claims for reimbursement until all supporting documentation is <br />provided in the correct and proper format. The City reserves the right to withhold