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2 <br /> <br />accomplish the above-stated objectives, and assist in changing any presently existing <br />unfavorable perceptions regarding the Everett Station District. <br />B. Maintenance and appearance enhancement of common areas, such as <br />the sweeping and cleaning of sidewalks, the removal or prevention of litter and graffiti, <br />providing trash receptacles and planting containers, and such other related activities or services <br />which would enhance the appearance of the area and encourage the general public to <br />increasingly visit and do business in the BIA. <br />C. Engagement in activities to market to the general public the desirability <br />of the Everett Station District neighborhood for business, commercial, and recreational uses <br />and activities. <br />D. Submission of reports and holding of meetings as follows: <br />1. Submission of Quarterly BIA Reports and Other Documents. The <br />Service Provider shall hold four quarterly meetings per year of the BIA Ratepayer Advisory <br />Board and submit quarterly reports of BIA expenditures and program performance to the BIA <br />Ratepayer Advisory Board and the City. This information shall be subject to review by the City, <br />and if found to be unacceptable under the terms of this Agreement or the BIA Ordinance, it <br />shall be revised by the Service Provider to the extent necessary to render it acceptable for <br />resubmission to the City as soon as practically possible. <br />2. Annual Submission of BIA Budget Report to City. On or before <br />December 15 of each year, the Service Provider shall submit to the City its proposed budget for <br />BIA expenditures, as approved by the BIA Ratepayer Advisory Board and ratepayers at the <br />Annual Ratepayer Meeting, for the next year's operations. This proposed budget will be used <br />by the City as a basis for the annual BIA assessment. In addition, the Service Provider shall <br />submit to the City any amendments to its proposed BIA budget as the City may request. <br />3. Annual Submission of BIA Financial Report to City. Service <br />Provider shall provide the City its BIA financial report as of the end of its fiscal year, showing <br />income, expenditures, balance, profits, losses, and an itemized list of assets acquired together <br />with their acquisition costs and depreciated values. <br />E. Execution of other services consistent with state law applicable to BIAs <br />and the BIA Ordinance, as such law and ordinance may be amended, and as recommended by <br />the Service Provider or by the ratepayer advisory board duly constituted in accordance with <br />Section 14 of the BIA Ordinance, so long as such other services are approved in writing by the <br />City’s Finance Director and the Service Provider. <br />In the performance of this Agreement, the Service Provider shall not perform any services that <br />are in addition to, or beyond the scope of the Work as stated above. <br />2. Term of Agreement. Because the BIA Ordinance was effective January 1, 2023, <br />the parties agree that, regardless of the dates of signature on this Agreement, the first year of <br />the term of this Agreement is from January 1, 2023, until December 31, 2023. After that, this <br />Agreement will automatically extend from calendar year to calendar year unless earlier <br />terminated.