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B State Fiscal Year End Closure Requirement (RCW 43.88): The CONTRACTOR shall <br />submit an invoice for completed work in the same state fiscal period in which the work was <br />performed. As defined in RCW 43.88, the state fiscal period starts on July 1 and ends on June 30 <br />the following year. Reimbursement requests must be received by July 15 of each state fiscal period. <br />If the CONTRACTOR is unable to provide an invoice by this date, the CONTRACTOR shall provide <br />an estimate of the expenses to be billed so WSDOT may accrue the expenditures in the proper <br />fiscal period. Any subsequent reimbursement request submitted will be limited to the amount <br />accrued as set forth in this section. Any payment request received after the timeframe prescribed <br />above will not be eligible for reimbursement. <br />Section 8 <br />Assignments and Subcontracts <br />A. The CONTRACTOR shall submit to WSDOT a copy of any contract, amendment, or <br />change order thereto pertaining to this Project for review and documentation. This includes any <br />completed Project facilities and/or infrastructure under this AGREEMENT, or other actions <br />obligating the CONTRACTOR in any manner with any third party with respect to its rights and <br />responsibilities under this AGREEMENT, including any leasing and/or lending the Project or any <br />part thereof to be used by anyone not under the CONTRACTOR's direct supervision. <br />B The CONTRACTOR agrees to include all applicable sections of the AGREEMENT such as <br />Section 5, Sections 8 through 18, Section 21 and Section 24 of this AGREEMENT in each <br />subcontract and in all contracts it enters into for the employment of any individuals, procurement of <br />any materials, or the performance of any work to be accomplished under this AGREEMENT. <br />Section 9 <br />Reports <br />A. The CONTRACTOR shall prepare quarterly reports regarding services provided pursuant <br />to this AGREEMENT and other related information as prescribed in the Guidebook, and any <br />amendments thereto, whichever is applicable, or as requested by WSDOT. Due to Legislative and <br />WSDOT reporting requirements, any required quarterly progress reports shall be submitted for the <br />duration of the AGREEMENT period regardless of whether the underlying funding sources have <br />been exhausted. Post -grant annual performance reporting may also be required as prescribed in <br />the aforementioned guidebook. Those reports include, but are not limited to: <br />1. Project Passenger Trips Provided <br />2. Project Service Hours Provided <br />3. Project Revenue Service Miles Provided <br />4. Narrative Progress Report <br />5. Financial Status/Summaries of the Project. <br />B. This subsection applies only to projects that are receiving Transit Coordination, Tier, or <br />Regional Mobility grant funds In addition to the requirements from subsection A, the <br />CONTRACTOR shall submit a mutually agreeable Performance Measurement Plan to WSDOT. <br />C. Remedies for Misuse or Noncompliance. If WSDOT determines that the Project has <br />been used in a manner materially different from Section 1, WSDOT may direct the CONTRACTOR <br />to repay WSDOT the State funded share of the Project. WSDOT may also withhold payments <br />should it determine that the CONTRACTOR has failed to materially comply with any provision of <br />this AGREEMENT. <br />Everett Transit <br />PTD0492 <br />Page 3of11 <br />