Seattle Police Department 8/22/2023

Page 2 of 4. Sub-Recipient is responsible for the exchange of equipment with like items for proper size, etc. Department will provide all exchange information to the Sub-Recipient. 5. Sub-Recipient is responsible for the maintenance, training, storage, proper use, and inventory of the equipment. If this equipment is lost, stolen, or deemed unusable it will not be replaced. Equipment valued at $5,000 or more (or the Sub-Recipient’s capitalization threshold, if less than $5,000) have additional compliance requirements. These requirements include maintaining detailed property records, an inventory to be conducted by the Sub-Recipient every two years on all federally purchased equipment valued at $5,000 or more (or the Sub-Recipient's capitalization threshold, if less than $5,000), a control system to adequately maintain and safeguard the equipment must be established, and federal disposal requirements must be met. The Sub-Recipient shall comply with the 2 CFR Part 200, "Uniform Guidance: Uniform Administrative requirements, Cost Principles, and Audit Requirements for Federal Awards", and 44 CFR 13.32 Equipment. 6. Sub-Recipient shall defend and hold harmless the List the funder: U.S. Department of Homeland Security, the Washington State Military Department, the Department, its officers, employees and agents from any claims, costs, demands or damages that may result from the Sub-Recipient's failure to comply with the provisions of this Agreement, and with laws and regulations applicable to the equipment and its use. 7. For all equipment valued at $5,000 or more (or the Sub-Recipient's capitalization threshold, whichever is more) the Sub-Recipient must complete a biennial letter of certification to the Department at the address listed below. The certification letter must identify this equipment and include the date of inventory, location, and condition of the equipment until the equipment is disposed of in accordance with Federal requirements. Attachment A is a sample Certification Letter that SPD will send to the Sub-Recipient on a biennial basis. Sub-Recipient will be required to return the signed certification letter prior to the release and distribution of the above listed equipment. 8. Sub-Recipient must record this equipment in accordance with 2 CFR Part 200 Subpart E "Cost Principles" are subject to audit and reporting requirements under 2 CFR Part 200 Subpart F "Audit Requirements". If the Sub-Recipient is required to have an audit in accordance with 2 CFR Part 200 for the year the equipment is received, a copy of the audit report and the management letter shall be forwarded to the Department at the address listed below. 9. Sub-Recipient shall maintain all books, records and documents related to the receipts and proper maintenance of the equipment. ln compliance with 2 CFR Part 200 Part D "Post Federal Award Requirements", Department will conduct periodic onsite reviews of the equipment and the accounting records. 10. SPD has responsibility to monitor the listed equipment/supplies for its useful life. 11. Sub-Recipient understands it has a responsibility to report cost of equipment on the Financial Schedule of Expenditures of Federal Awards (SEFA, Schedule 16 annual financial report). 12. Where documents require signatures, please sign and return to the Seattle Police Department, Grants & Contracts Unit 610 Fifth Avenue, Seattle, WA 98124-4986. Thank you for your assistance in this matter. Please call Seattle Police Department Grant Manager Sonya Roberts at 206-733-9316 if you have questions.