2023/10/25 Council Agenda Packet

City Council Agenda Item Cover Sheet Project title: Award and Authorize Purchase of Equipment and Software from Mascott Equipment Using Sourcewell Contract #092920-DVR/COE #2023-027 Council Bill # interoffice use Project: Fuel Infrastructure Upgrades and Refurbishment Partner/Supplier: Mascott Equipment Location: Various Preceding action: Fund: 501 Agenda dates requested: Briefing Proposed action Consent 10/25/23 Action Ordinance Public hearing Yes X No Budget amendment: Yes X No PowerPoint presentation: Yes X No Attachments: Quotes Department(s) involved: Procurement, Information Technology, & Motor Vehicle Division Contact person: Theresa Bauccio-Teschlog Phone number: 425-257-8901 Email: tbauccio@everettwa.gov Initialed by: sh Department head Administration Council President Fiscal summary statement: The fueling sites within the City require upgrades and refurbishments to bring each site to good material condition. The anticipated spend of $355,084.17, including Washington state sales tax, is broken down as follows for each location: Location Amount Kasch Park $37.039.82 Walter Hall 37,584.81 Legion Golf 37,584.81 Motor Vehicle Service Center 85,188.22 Water Filtration Plant 25,595.19 Fire Station #1 22,823.48 Fire Station #2 27,316.96 Fire Station #3 27,316.96 Fire Station #4 27,316.96 Fire Station #5 27,316.96 Fire Station #6 27,316.96 Total $355,084.17 Project summary statement: The City owns and maintains ten fueling sites of varying ages and conditions: Fire Station 1 through 6, Service Center, Kasch Park, Legion Golf, Walter Hall Golf, and Water Filtration Plant. In 2019, a site evaluation of all ten fueling sites was conducted. The evaluation recommended upgrades, repairs, and refurbishments to the sites and upgraded fueling data management from three modem-based systems to a single modern cell modem-based system. The equipment is available from Mascott Equipment, an authorized distributor of Dover Fueling Solutions, also referred to as OPW Fuel Management Systems. Dover Fueling Solutions was awarded the competitively bid contract #092920-DVR/COE #2023-027 through Sourcewell. The City has an interlocal cooperative purchasing agreement with Sourcewell that allows for purchases from its competitively awarded contracts instead of soliciting bids on our own. Recommendation (exact action requested of Council): Award and authorize the purchase of equipment and software from Mascott Equipment using Sourcewell Contract #092920-DVR/COE #2023-027 for $355,084.17, including Washington state sales tax.