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Everett Forward Grant Program | Subrecipient Agreement | Page 10 <br />3. This Agreement does not in any way establish an agency relationship between or among the <br />United States, the City, and/or the subrecipient. <br /> <br />R. Section Headings and Subheadings <br />The section headings and subheadings contained in this Agreement are included for convenience <br />only and shall not limit or otherwise affect the terms of this Agreement. <br /> <br />S. Waiver <br /> <br />The City’s failure to act with respect to a breach by the Subrecipient does not waive its right to act <br />with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any <br />right or provision shall not constitute a waiver of such right or provision. <br /> <br />III. Budget Provisions and Billing Procedures <br /> <br />A. Payment and Disbursements. Disbursements by the City from this Agreement shall be on a <br />reimbursement basis covering actual expenditures by the Subrecipient or obligation of the Subrecipient <br />currently due and owing, but not paid. Disbursements shall be limited to allowable costs and so shall be <br />made upon the occurrence of both of the following, in addition to any other conditions contained herein <br />or in the special conditions: <br />1. Receipt by the City of a complete Reimbursement Request Form (Exhibit E) and Cost Certification <br />Form (Exhibit F), and supported by copies of vouchers, invoices, salary or wage summaries, or other <br />acceptable documentation; and <br />2. Determination by the City that the expenditures or obligations for which reimbursement is sought <br />constitute allowable costs under Federal law and come within the Scope and the Project Budget. <br /> <br />B. Billing Procedures. <br />1. The Subrecipient shall submit no fewer than quarterly written reimbursement requests for services <br />performed under this Agreement in the manner prescribed in Paragraph A above, and as prescribed <br />by the City. <br />2. Claims for reimbursement by the Subrecipient shall be submitted to the City by the 10th day of each <br />month or quarter following the month or quarter during which the services were provided. All <br />claims will be submitted to: Tyler Chism unless otherwise directed by the City. <br />3. The City will not process claims for reimbursement until all supporting documentation is provided in <br />the correct and proper format. The City reserves the right to withhold payments pending timely <br />delivery of program reports or documents as may be required under this Contract. <br /> <br />C. Budget Revisions & Adjustments. <br />1. The Subrecipient shall submit to the City a written request for approval of budget revision when a <br />proposed revision would result in an increase or decrease of twenty percent (20%) or more in an <br />approved budget subject category. Written budget revision approval must be received by the <br />Subrecipient prior to the Subrecipient incurring any expenditures against the revised budget sub- <br />object categories. <br /> <br />When the revision of the Subrecipient budget does not exceed twenty percent (20%) of an <br />approved budget sub-object category, the Subrecipient must submit a revised budget to the City <br />prior to the submittal of claims against the budget. <br /> <br />2. The City reserves the right to withdraw such funds as the City may deem appropriate at any time <br />while this Agreement is in effect from the Budget of the Subrecipient if the Subrecipient is not in the