Everett Boys and Girls Clubs of Snohomish County 12/21/2023

Everett Forward Grant Program | Subrecipient Agreement | Page 4 cover page. Any time within which a party must take some action shall be computed from the date that any associated required notice is received by that party. Unless otherwise specified in the Agreement, all notices or documentation required or provided pursuant to this Agreement shall be in writing and shall be deemed duly given when received at the addresses via certified or registered first class mail, return receipt requested, personal delivery or electronic mail. II. Administrative Requirements A. Financial Management 1. Accounting Standards. The Subrecipient agrees to comply with 2 CFR 200 Uniform Administrative Requirements and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. 2. Cost Principles. The Subrecipient shall administer its program in conformance with 2 CFR 200 Uniform Administrative Requirements as applicable. These principles shall be applied for all costs incurred whether charged on a direct or indirect basis. B. Documentation and Record-Keeping 1. Subrecipient shall maintain all (100%) records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing, as well as all other applicable federal statutes, regulations, executive orders, and interpretive guidance as may become applicable at any time. These records shall be maintained for a period of six (6) years after the last date that all funds have been expended or returned to the City, whichever is later, to ensure proper accounting for all funds and compliance with the Subrecipient. 2. The Subrecpient shall maintain for a period of six years after termination of this Agreement accounts and records, including personnel, property, financial, and programmatic records and other such records the City may deem necessary to ensure proper accounting and compliance with the Agreement. 3. Client Data. To the extent applicable, the Subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data may include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to City monitors or its designees for review upon request. 4. Disclosure. The Subrecipient understands that client information collected under this Agreement, if any, is private and the use or disclosure of such information, when not directly connected with the administration of the City's or Subrecipient's responsibilities with respect to services provided under this Agreement, is prohibited unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian, or unless required by law. Nothing in this section shall affect the City’s ability to respond to requests made under the Public Records Act, RCW 42.56.